ADMINISTRATION MINISTRY TEAM

11 November 2008

 Present:  Dina Schroeder (Moderator), Carl Connor, Mary Kammann, Winnie Quinzi, Darla Topley,

    Mike Bartholomew

 Dina opened the meeting with prayer.

 The Minutes of the October meeting were reviewed and approved as written and submitted.

 OLD BUSINESS:  1) We have a Certification of Reinstatement from NM Public Regulation Commission (PRC) that states that the First Presbyterian Church of Las Cruces Foundation, Inc. (NMSCC # 1670850) corporate status has been reinstated effective March 4, 2008.  A preliminary investigation indicates that the First United Presbyterian Church of Las Cruces, Inc. (NMSCC # 0396887) needs to submit our 2007 Financial Report to the NM PRC to remain in good standing.  This will be done prior to the end of November.

 2)  The Stewardship pledge cards were distributed by mail to all members and the initial collection of Pledges was collected during the 9 November church services. Those pledges received to date will be tabulated after this meeting and preliminary results will be presented to the Session at our regular meeting on Tuesday, 18 November.

 3)  The first of our “Getting to know you” articles introducing our Secretary, Linda Ramirez to the congregation was published in the November Lantern.  We plan to continue this series with articles on Tracy Geiger and our new Youth Specialist, Mark Hellman as soon as he arrives.  We will also introduce our new Bookkeeper/ Administrative Assistant and new janitor soon as they are hired.  We will address our plan to update the membership on the status of our Phase I Debt and the procedures to follow when requesting the use of church tables, chairs, and other church property by members after the “Getting to know you” series is completed.

 4)  The “Rough Draft” changes to the Word file of our current Policy and Procedures Manual are in work and will be reviewed by the Ministry Team at our next regular meeting on 12-9-08.

 5)  We are still reviewing applicants for the position of Bookkeeper/ Administrative Assistant.  The most recent applicant that we interviewed and tested did not demonstrate the knowledge of our QuickBooks accounting program that he indicated on his application and during his interview.  He called the next day and withdrew his application.  Two (2) more applicants will be interviewed on Tuesday, 18 November.

 7)  2009 Budget worksheets were provided to all of the committee moderators before their November Committee meeting so that they can start developing their estimated committee budgets for 2009.We would like to have all of them returned to Dina Schroeder by the end of November so that we can compile them into a proposed budget that can be evaluated against the 2009 Pledges received and then make any necessary budget adjustment recommendations that might be necessary.

 8)  Dina will be providing our incoming Moderator, Mary Kammann with the end-of-the- year personnel review forms this week, so that she can start, and become familiar, with the Annual Personnel Evaluation process.  Our plan is to try and complete that process by the end of November.

NEW BUSINESS: 

 1)  The Mission Ministry Team inquired about the status of their decision to transfer their portion of the Pentacost Offering ($652) to the Iglesia del Pueblo Church.  Dina and Carl remember that Reverend Hawkins requested $300 so that he could go to Mexico and bring some stranded children back here to their families, so we will look for that documentation and report back to the Missions Ministry team prior to the next Session meeting.

 2)  We are aware that the Buildings and Grounds Ministry Team is searching for a replacement part-time Janitor and will provide them with any necessary cost comparison support.  We would like to take this time to formally recognize the decisions of previous Ministry Teams that resulted in the hiring of a contract janitor service and the reduction of the Sexton Position from a Full-time to a Part-time Position to help pay part of the cost of the contract janitor service. 

 3)  We have been requested to mail out the Contribution Statements to all members of the congregation and will mail them out in Friday’s mail so that most members can receive them in Saturday’s mail.

 Mary adjourned the meeting with prayer.

 Next meeting:  9 December at 7:00 PM

 Session Meeting:  18 November at 7:00 PM

 Respectfully submitted by Carl Connor

 Phase I Debt:  Congregational Members:  $110.000.00

 Session Action Items:  NONE

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