ADMINISTRATION MINISTRY TEAM

Minutes for meeting of January 13, 2009

 Present:   Mary Kammann (Moderator), Carl Connor, Joan Rawson, Winnie Quinzi, Mike Bartholomew.                      Pastor Norm Story was present for part of  the meeting.

Excused:  Ken Osborne

 Mary opened the meeting with a prayer and a reading from Exodus.

1. Pledge cards – Carl reported receiving $315,316.64 in pledges for the 2009 budget year, as compared with $287,443.73 received last year.  This is an increase of $27,962.21.
2. Mary noted that the “Getting to Know You” column in the Lantern featured the church’s new accountant, Michelle Del Rio.  Winnie agreed to take over this task and to prepare some more “Getting to Know You” articles for future Lantern publication.
3. Carl advised that an employee, who is now no longer with the church, had submitted a workers’ compensation claim for treatment for injuries in early December.  This claim is being handled by Church Mutual out of Albuquerque.  The question was raised about the reporting procedure when situations like this occur.  There is a lack of staff training on how to do this.  Carl will see if Church Mutual will provide forms and training.  Joan will also share information from her business’ workers’ compensation provider.
4. The Team discussed the pay practice.  There is difficulty in getting checks signed for hourly employees who are paid twice a month.  After discussion, the Team agreed to change the policy manual to read the checks would be issued on the 15^th and the last days of the month.  There was some discussion to specify that the checks would be issued two days after the close of a pay period on the 15^th and last of the month, but because there are so few hourly employees that get the twice-a-month pay, it was decided to continue to cut the checks on the 15^th and last day of the month.
5. Budget:  Mary was still waiting for budget requests from Building and Grounds and from Congregational Life, which she noted would be completed after those committees met tonight.
6. There was some discussion about the growing use of church facilities by NAMI, which gets use of these facilities at no charge.  NAMI had also requested to reserve Watkins Hall for its Christmas 2009 party.  There was concern that a non-church group was reserving a facility before church groups had time to set their calendars.  The Team agreed that non-church groups were welcome to submit reservation requests for the Advent/Christmas season but those requests would not be considered until the Administration Team meets on the second Tuesday of October.  This would allow time for business of the church to get scheduled. 

       There were questions about the history of allowing NAMI to use facilities  and have a key with no charge for that use.  It was agreed that this most   probably began as a community outreach and there was a need for the church to continue to do this type of outreach.  Regarding NAMI’s need for additional facilities for meetings, Joan agreed to meet with Melanie Grant  and learn more about the situation and the history of the association  between NAMI and the church.  It was also recommended that NAMI  might ask Hospice for facilities; their new facility has meeting rooms.

7. The Administration Team affirmed that whenever session approved special offering or fund raising, the Administration Team would automatically oversee the collection and deposit of those funds.

 Carl closed with a prayer.

 The next meeting is scheduled for February 10, 2009, at 7 p.m.  Mike Bartholomew requested to be excused as he will be out-of-town that day.

 Respectfully submitted by M. Bartholomew.

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Last update 2009-01-21 10:43:40