ADMINISTRATION MINISTRY TEAM

Minutes for meeting of February 10, 2009

 Present: Mary Kammann (Moderator), Carl Connor, and Ken Osborne
Excused: Joan Rawson, Winnie Quinzi, and Mike Bartholomew

 Mary opened the meeting with a prayer.

1. Carl said pledge cards are still coming in, and he suggested and we all agreed that pledge cards should be talked about at the congregation meeting, and put in the Sunday Bulletin, and, Lantern, just to remind folks that need a nudge in their giving.

2. Mary agreed to put together the “Getting to Know You” column featuring our new Youth Specialist, Mark Hellman.  Mary will try to get it to Linda by Monday, 23 February so that it can be included in the March issue of the Lantern.

3.Carl has checked with Church Mutual for training information Workman’s Comp. Issues, and with the help of Joan Rawson and Ken Osborne we expect to get the material needed to train both the staff and the Session about reporting and tracking injuries occurring on Church property.

4.The budget was given to everyone at Session in January.

5. Kairos sent Rev. Norm and the Admin team a thank you for all the help we give them during the year and for all the lives we touch by their ministry.

6. The Admin team agreed to allow NAMI to continue using our facility for their regular monthly meeting at no cost.  As long as their meetings occur on the same night as Session, there is no reason for us to issue them anymore keys as they already have two (2) keys signed out to them.  Their request for using our building for an annual training class will be considered after we receive their request and know the specific dates they want.  Their request for holding a Christmas party at Reeves/Watkins will not be accepted until November 1 in keeping with our previous decision to allow our church organizations to submit their Christmas party requests up to 31 October, so that they have first priority.

7. The Admin Team has developed a form for requesting a reimbursement or payment for items purchased for the church.  The form has a line for the requester to describe what is purchased, what budget line item is to pay for it, and the appropriate Ministry Team Moderator to approve the purchase.  As soon as the procedure for using it is developed, we will email it to all Session members.

8. The first committee monthly reports developed to track and report expenditures against each 2009 budget line item and show the remaining budget funds using only our QuickBooks accounting software were handed out to each committee. Please note any change you would like to see in your individual committee report and advise Michelle of your requirements as soon as possible, so we can meet your needs with the next monthly report.

Mary adjourned with closing prayer

Next meeting is scheduled for March 10 at 7:00pm
Session meeting February 17 at 7:00pm

Respectfully submitted by M. Kammann

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Last update 2009-02-21 07:36:28