ADMINISTRATION MINISTRY TEAM

Minutes for meeting of April 14, 2009

  Present:  Mary Kammann (Moderator), Carl Connor, Joan Rawson, and Winnie Quinzi.  Ken Osborne and Mike Bartholomew were excused.  Pastor Norm Story and Christian Ed Moderator Susan Grandle were present for the first part of the meeting.

 Mary opened the meeting with a prayer.

 Susan gave the Ministry Team a brief overview of a new Adult Discipleship course that the CE Ministry team wants to start this spring.  The course contains videos, books, classes and enables the participant and others to measure the commitment and growth of themselves throughout the year.  The course came from the conference that Susan and Tracy attended last year and has been implemented in 23 other congregations.  Susan plans to set up a display table that will allow all the Elders on the Session to learn more about the material and how each individual’s participation and personal growth can be measured.

 Norm briefed the Ministry Team on the status of this year’s church budget and for the first quarter of the year, expenditures exceeded income by $12,345.99, almost double the shortfall of $6,922 we saw for January and February.  The projections show worsening deficits for the rest of the year, and the church must look at areas for budget cuts now before deficits get out of hand.  The Administration Committee Moderator will set-up a meeting with the other Ministry Team moderators to find places in the budget where these cuts might occur.

 Carl reported no change on the status of pledging and recommended we drop this item until after we have advised the congregation of our budget deficits and can expect some new pledging.

 Carl advised us that Ken had provided some information and procedures about Workman’s comp issues, but this item was deferred to a later meeting where we will have time to discuss it further.

 Carl reported that Debbie Roberts will continue to provide payroll and employee State and Federal tax reporting support amounting to approximately 3 hours twice a month for payroll and approximately 2 hours per quarter for the State and Federal reporting.  Michelle will be performing all of our other bookkeeping, bill paying, and reporting tasks.

 Joan Rawson provide an update on her discussions with the Children’s Garden Day Care contract extension negotiations and was empowered to continue her negotiations and sign any resulting contract extension that increases their rent and utility payment.

 Mary briefed the committee on Howard Smollocks request for reimbursement for mileage on Professional Development trip to Baylor Development trip to Baylor University in Waco, TX.  This briefing generated a discussion that clarified the way we reimburse mileage and professional development expenses that are included in our annual budget.

 Mary reported that Mike Bartholomew (Youth yard sale) and Winnie Quinizi (Spaghetti Dinner) did an outstanding job counting and securing the monies received during the applicable fund raising events.  Each event raised approximately $1,000.

 Mary asked the team to help with the Monday morning collections counting and bank deposit preparations.  Winnie Quinzi and Joan Rawson volunteered to help out during the summer months.

 Carl closed in prayer.

 Respectfully submitted,

Carl Connor

 Session Meeting on 21 April at 7:00 PM

Next meeting May 12th 7:00 p.m.

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Last update 2009-05-24 09:46:16