DEACON MINISTRY TEAM MINUTES

February 19, 2009

PRESENT: Moderator Clint Woodward, Janice Sherman, Mark Geiger, Marianne Maley, Ken Osborne, Mike Bartholomew, Dylan Anderson, Cindy Tafoya, Ralph Miller, Martha Mitchell, Jean Bernard Nganou, Winnie Quinzi, Rusty Smith, Rosemary Maddox, Rev. Norm Story, and guest Carissa Rood.

 ABSENT: Lynn Lawson-Jones, Austin Breck, Olivier Huebo

 The meeting was opened at 7:05 with prayer by Ken Osborne.

 APPROVAL OF MINUTES: The minutes of the January 15, 2009 meeting were approved as submitted.

 PASTOR'S REMARKS: Rev. Story spoke about redoubling our efforts to bring inactive members back into the fellowship. Any problems encountered in the Shepherds' Program should be reported and if need be, the names can be reassigned to one of the two incoming Deacons.  Rev. Story introduced Carissa Rood, who represented the Session at this meeting.

 MODERATOR'S REMARKS: Clint complimented the Deacons on their activity level, and encouraged them to greet people at Fellowship and to attend Congregational Life events.

 CORRESPONDENCE:  A request for funds was received from the Salvation Army. It was the consensus, of those present that if we have extra funds, we would prefer to increase our donations to local assistance agencies. .

 TREASURER'S REPORT: Janice reported an opening balance on January 1 of $3,361.22 and a closing balance as of February 9 of $3,501.01, and advised that the Hospice expenses have not yet been deducted from the account.

 COMMITTEE REPORTS:

Ushering:  Things are going smoothly.  

Transportation: Four people are presently being picked up each Sunday. Rusty received a call from a gentlemen who said he was thinking about buying a van for the church. Rusty referred him to the Administration Committee but has heard no more about it.

Special Events:  Nothing to report at this time.

Soup Kitchen:  Rusty reported that 238 people were fed on his team's day this month. There was plenty of food and plenty of help.

Transient Meals:  Cindy said the cabinets are full; Rev. Story noted that this program serves more people during the summer.

Visitation:  Marianne said she needs guidance in working with the lists she was given.

Building and Grounds:  Ralph said this committee is working to create a maintenance master list which would be in essence a catalog indicating where to find replacement parts when something breaks down. They are also looking into providing a larger sign for the Spanish Congregation.

Congregational Life:  Carissa said approximately 84 people came to the Valentine's Day tea dance, almost half of whom were from the Spanish Congregation.

Christian Education:  Martha reported that they are attempting to implement a Discipleship Project to provide more adult spiritual activities.

Missions:   The Mission Team is preparing for a visit by the Trudells, who will arrive February 21.

Music and Worship:  Marianne reported that about 180 people attended the organ and choir recital last Sunday afternoon featuring Tom Trenney, and about half of that number was from the community.

Administration:  Ken said they are still trying to get the financial house in order and progress is being made; they are working on a new form to track reimbursements.

OLD BUSINESS:

Meal Assistance Request:  The Church recently received a request from a woman residing out of state to consider providing meals from time to time for her parents, who are members of this church. Cindy will attempt to determine if this service would be appropriate and welcome. Mike will check into the eligibility requirements for Meals on Wheels so that we can make informed recommendations to that agency in such situations.

 Deacons' Special Objectives:   Clint advised that the Session has asked that each Committee come up with special objectives for the year, and to set goals that are achievable. After discussion the following was agreed upon:

            In support of Vision Objective 2. To sustain our activity in and possibly increase our       funding to the Soup Kitchen, and to encourage increased Congregational activity in this project.

            In support of Vision Objective 3. To organize a Saturday outing for Deacons and the       Congregation to participate in a Habitat for Humanity project; and to encourage activities         of Shepherds by monitoring their contacts and results on a quarterly basis.

Election of Acting Moderator:  Because Clint may be out of town for the March 19 meeting, he asked that an Acting Moderator be elected. It was MOVED by Ken and SECONDED by Janice that Mark Geiger take over for Clint on that date if necessary. The MOTION CARRIED by unanimous vote of those present.

 ADJOURNMENT: The meeting was adjourned at 8:11 pm by reciting the Mizpah Benediction.

 Rosemary Maddox

Recording Secretary

 NO ACTION ITEMS FOR SESSION

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