session minutes

STATED SESSION MEETING (Draft)

TUESDAY, APRIL 21, 2009

The Moderator, Rev. Norm Story, convened the meeting at 7:00 PM. Wayne Maley of the Music and Worship Committee provided the opening prayer and meditation.

Elders present: Bill Brady, Gena Breck, Alex Burr, Carl Connor, Larry Felhauer, Blaine Goss, Susan Grandle, Florence Hamilton, Donna Mathis, Wayne Maley, Jacque Parks, Joan Rawson, Greg Temple, and Marsha Topley.

Elders excused: Carissa Brealey and Charlie Yaryan.

Elders absent: Mary Kammann and Bob Paul.

Guests: Rev. Wayne Hawkins, Rev. John Hines, Clint Woodward, Moderator of the Board of Deacon’s, Janice Sherman, Deacon, and applicants for membership, Olga Hawkins, Mark and Julie Hellman.

Establish Quorum: The Clerk established that a quorum was present.

Approval of Agenda: The agenda was approved as submitted.

Reception of New Members: Olga Hawkins (#4724) applied for membership by letter of transfer from Inglewood First Presbyterian Church of Inglewood California. Mark (#4722) and Julie Hellman (#4723) are also applying for membership by letters of transfer from Venice Presbyterian Church, McDonald, Pennsylvania. All elders present introduced themselves and then several described what our Church means, or has meant

to them. The applicants then described themselves and what called them to join. The clerk then read Section G-5.0102 Membership as Ministry in the Book of Order. The motion to receive and accept these applicants as new members was made, seconded, and passed. They will be presented to the congregation on Sunday, May 10, 2009.

Pastor’s Report: Oral. Rev. Story said that he wanted to emphasize his ministry and not be as involved in staffing and administration work as it has developed. He requested that the moderators of the various committees take the lead in their committee’s work. If necessary, ad hoc additional people as needed to accomplish the work.

He then introduced Rev. John Hines, a friend and a retired Lutheran minister who has been working on the mission and structure of our Church and to especially analyze our Church’s evangelism efforts. He passed out copies of his report to all present after he had introduced himself and provided a brief personal history. If necessary, he’ll be available to discuss his report at times to be determined.

Rev. Story requested everyone read the report and be prepared to discuss it at next month’s session meeting.

Rev. Story has asked Rev. Hines to fill the pulpit in his absence on June 28^th and July 5, 2009.

Clerk’s Report: The clerk requested and received approval for the following;

1. Issue a letter of transfer from our Church to Memorial United Methodist in Thomasville, North Carolina for Phillip Faircloth (#4478).

2. Remove Eleanore Dikowski (#3935) from the Church Roll due to her death on April 7, 2009

3. Issue letters of transfer from our Church to Sonoma Springs Presbyterian Church, Las Cruces, NM for Matt (#4420) and Betsy Holt (#4421).

On April 12, 2009 Rev. Story performed the sacrament of baptism for Richard Adam Rubio, Hennessy Gin Rubio, and Memory Genevieve Hernandez, children of Brandy Lee Rosario and grandchildren of Linda V. Ramirez.

On April 19, 2009 Don and Evelyn Howarth were presented to the congregation as new members of our Church.

And also on the 19^th, Paul Vaughan, Dylan Anderson, and Theresa Armendariz were ordained and installed as Deacons in our Church.

The annual review of our Church records will be Saturday, June 13, 2009 at 11:00 AM in Jones Hall.

Communion was served to 163 worshipers at Maundy Thursday service on April 9, 20089.

Approval of Minutes: The minutes of the Stated Session Meeting on March 17, 2009; and the Called Session Meeting on March 29, 2009 were approved as submitted.

Correspondence: March 23, 2009, Letter from Presbytery on Pastor’s terms of call – Clerk of Session.

Deacons Report: Written with no action items. Clint Woodward, Moderator of the Board

of Deacons expressed concern about presentation of financial data. He was asked

to coordinate with the Administration committee and Michelle Del Rio.

Committee Reports:

Administration: Verbal emphasizing that each committee needs to revisit their

respective budget and modify considering the shortfall in income.

Buildings and Grounds: Written with no action items. The recent workday was

discussed and how much the exhibited fellowship meant.

Christian Education: Written with no action items. Everyone was thanked for the courtesy extended to their representatives by each committee when the discipleship project was presented.

Congregational Life and Outreach: Written with no action items. The

upcoming hymn was mentioned

Missions: Written with no action items.

Music and Worship: Written with no action items. A brief discussion on

the removal of the podium in the choir loft was held.

Nominating Committee: No report.

Financial Report for February 1 – February 28, 2009

Budget for 2009 - $560,790.00

Mar. (Actual) Mar. (Budgeted) YTD (Actual) YTD (Budgeted)

Income $35,389.13 $26,283.05 $101,118.97 $78,849.15

Expense $36,270.76 $47,498.01 $113,464.96 $142,494.04

Phase One Principal $105,000.00

Omnibus Motion to receive all Committee Reports and accept Financial Report: Approved by consent.

Old Business: None

New Business: None

The next Stated Session Meeting will be Tuesday, May 19, 2009 at 7:00 PM. The Administration Committee will be responsible for opening prayer, meditation, coffee and snacks.

Adjournment: Rev. Story adjourned the meeting with prayer at 8:30 PM.

___________________________ __________________________ ___________

Stephen F. Hardin Rev. Norm Story Date Approved

Clerk of Session Moderator