WHEREAS, the destruction of obsolete records is necessary for efficient records maintenance by the Municipal Clerk of the Village of Capitan; and

WHEREAS, in the interest of sound records management principals, the New Mexico State Records Center and Archives has established procedures for the retention and disposition of municipal records; and

WHEREAS, the New Mexico Commission on Public Records (New Mexico State Records Center and Archives) has developed and issued records retention and disposition schedules for municipal records;

NOW THEREFORE, BE IT RESOLVED that records retention and disposition schedules developed, issued and amended by the New Mexico Commission on Public Records and is hereby adopted as the official policy for the retention and disposition of the records and files of the municipality.

BE IT FURHTER RESOLVED that the Municipal Clerk is hereby authorized and directed to maintain the records management program for the municipality and to apply the retention period assigned by said records retention and disposition schedules to all records and files of the Municipality.

This resolution rescinds Resolutions 95-13, Record Retention, and 97-13, Record Retention.

PASSED, ADOPTED AND APPROVED this 10th day of February, 2009.


                        ______________________________________
                        Sammy Hammons, Mayor
ATTEST:                   


____________________________________
Kay Strickland, CMC
Village Clerk