The Village of Capitan Board of Trustees met in regular session on
Tuesday, April 8, 2008, at the Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
pledge of allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
Kay Strickland, Village Clerk, for a roll call of the members.
Mayor Hammons-here, Trustee Riska-here, Trustee Wood-here, Trustee
Davis-here, Trustee Payne-here. Deputy Clerk, Shirley Pavlovic
and Kay Strickland also attended the meeting. A list of others in
attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Virginia Jones inquired about number 11 on the agenda. She asked if the
Mayor had the agreement. Phyllis Macaw inquired about number 9 on
the agenda.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes – Regular
Meeting – March 11, 2008
Special Meeting – March 19,
2008
Approval of the Accounts Payable
Trustee Payne made the motion to approve the minutes of the regular
meeting on March 11th, the special meeting on March 19th and the
accounts payable. Trustee Riska had a couple of questions
regarding two payments. Trustee Wood seconded the motion.
Roll Call: Trustee Payne-yes, Trustee Davis-yes, Trustee
Wood-yes, Trustee Riska-yes.
Item #4 on the Agenda: Representative Dan Foley
Representative Foley and Senator Rod Adair addressed the Mayor and
Trustees and the audience. He gave a review of the 30 day
legislative session that was held in February and March. He
stated there may be a special session in June on health care and the
funding formula for education. He praised the work Bobbi Shearer
of Capitan did during the legislative session. He also stated
Bobbi was constantly putting in a good word for Capitan.
Representative Foley and Senator Adair presented Bobbi Shearer a
certificate acknowledging her work during the legislative session.
Senator Adair also addressed the Mayor and Trustees about the session.
Minutes
Regular Meeting
April 8, 2008
Page 2 of 4
The meeting was recessed at 7:08 PM for approximately 5 minutes to give
the people attending the meeting a chance to visit with Representative
Foley and Senator Adair. The meeting resumed at 7:12 PM.
Item #5 on the Agenda: Proclamation – World Parkinson’s Disease
Awareness Day
Mayor Hammons proclaimed April 11, 2008 as World Parkinson’s Disease
Awareness Day.
Item #6 on the Agenda: Proclamation – Golden Apple Foundation – A
Tribute to Teacher Excellence Day
Mayor Hammons proclaimed April 11, 2008 as A Tribute to Teacher
Excellence Day.
Item #7 on the Agenda: Mr. George Tippin – Village Sponsoring
Smokey Bear Fun Run
Mayor Hammons congratulated George Tippin as the Citizen of the
Year. Mr. Tippin stated this is the 28th year for the fun run and
his 5th year to manage the event. Trustee Riska moved to have the
Village of Capitan sponsor the Smokey Bear Fun Run. Trustee Davis
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #8 on the Agenda: Lodger’s Tax Request
a. Smokey’s Hometown Association for Smokey
Bear Days
Trustee Davis moved to approve a. which is the Smokey Bear Days the
$2500 requested. Trustee Riska seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
b. Smokey’s Hometown Association for Smokey
Bear Fun Run
Trustee Davis made the motion to approve b. which is the Hometown
Association Smokey Bear Fun Run - $750. Trustee Wood seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
c. Agri-Tourism Advisory Council for the
Farmer’s Market
Trustee Davis moved to approve item c. which is the Agri-Tourism
Advisory Council Farmer’s Market for $750. Trustee Riska seconded
the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #9 on the Agenda: Discussion/Action on Cancellation of old
Lodger’s Tax Request-Capitan Chamber of Commerce
Shirley Pavlovic explained the request was over a year old, and the
president of the Chamber stated she did not think the brochures would
be completed until June. Trustee Riska moved that we cancel the
request by the Chamber of Commerce that we had designated for the
brochure that they were going to print and have them ask for it again
in the next budget year. Trustee Wood seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Minutes
Regular Meeting
April 8, 2008
Page 3 of 4
Item #10 on the Agenda: Agreement with the Village of Ruidoso to
Transfer 338.88 acre-feet of Leased Capitan Water Rights
Mayor Hammons stated this was to inform the trustees of what is going
on. This would need to go back to the water board. He
explained what the agreement was for.
Item #11 on the Agenda: Consideration of Joint Powers Agreement
between the NM Energy, Minerals and Natural Resources Department and
the Village of Capitan regarding the Train Depot
Mayor Hammons explained the Memo of Understanding. A discussion
was held regarding the Train Depot and the Trustees reviewed the
agreement. Trustee Riska stated there are a few corrections that
need to be made to the agreement. Trustee Davis moved to go for
it. Trustee Riska seconded the motion. Roll Call:
Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes, Trustee
Payne-yes.
Item #12 on the Agenda: Resolution 2008-11 – 2007-08 Budget
–Environmental Gross Receipts Tax Fund 202
Trustee Riska moved to approve resolution 2008-11which is the clean-up
resolution for the Environmental Gross Receipts Tax transfer.
Trustee Davis seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #13 on the Agenda: Resolution 2008-12- 2007-08 Budget – Fire
Protection Fund 209
Trustee Davis moved to approve resolution 2008-12. Trustee
Payne seconded the motion. Roll Call: Trustee Davis-yes,
Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #14 on the Agenda: Resolution 2008-13 – 2007-08 Budget –
General Fund 101 GRIP 2
Trustee Payne made the motion to pass resolution 2008-13. Trustee
Riska seconded the motion. Roll Call: Trustee Payne-yes,
Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes.
Item #15 on the Agenda: Resolution 2008-14 – 2007-08 Budget –
Solid Waste Other Fund 299
Trustee Riska moved to accept clean-up resolution 2008-14 which is
Solid Waste. Trustee Davis seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Item #16 on the Agenda: Resolution 2008-15 – Removal of Dangerous
Debris
Mayor Hammons explained the situation with property on Mt. Capitan
Road. Trustee Riska moved to accept resolution 2008-15 – which
will be the removal of dangerous debris from the property owned by
David Clowe and then place a lien on the property for
payment. Trustee Davis seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Minutes
Regular Meeting
April 8, 2008
Page 4 of 4
Item #17 on the Agenda: Discussion on Upcoming Mayor’s Summit
Mayor Hammons stated the summit would be held in Artesia. He
invited the trustees to attend, as he will be out of town.
Item #18 on the Agenda: Set Dates for Budget Workshops
It was decided to set aside May 1st and May 6th for the budget
workshops and have them held at 4:00 PM. If another one will be
needed, the date will be set later.
Item #19 on the Agenda: Executive Session – Pertaining to
Personnel – 10-15-1(H)(2)
Trustee Riska moved to go into executive session at 7:50 PM.
Trustee Wood seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee
Payne-yes. Trustee Wood moved to go back into regular session at
7:55 PM. Trustee Davis seconded the motion. Roll
Call: Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes,
Trustee Davis-yes. Trustee Wood attested that what was discussed
was personnel matters only.
Item #20 on the Agenda: Action Regarding Executive Session –
Personnel
Trustee Davis moved to approve the evaluation as recommended.
Trustee Riska seconded the motion and all were in favor.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:56 PM. Trustee Wood
seconded the motion, and all were in favor.
_____________________________________
Sammy Hammons,
Mayor
___________________________________
Kay Strickland, Village Clerk
