Regular Meeting
April 13, 2004
7:30 pm
Village Hall
The Village of Capitan Board of Trustees held their regular council
meeting on April 13, 2004 at the Village Hall. Mayor Sederwall called
the meeting to order at 7:30 pm. Trustees present were George Tippin,
Bill Martin, Ed Davis and Bobbi Shearer.
Mayor Sederwall read the letter that Governor Richardson sent to
recognize Wade and Zack Shearer for their presentation and lobbying at
the 2004 New Mexico Legislature for the $100,000 received for the
Capitan Baseball Field. Mayor Sederwall also presented the two young
men with Slugger baseball bats with their names engraved on the bats.
There was a moment of silence and pledge of allegiance.
Approval of Agenda: Motion by Trustee Martin and seconded by Trustee
Shearer to move the approval of agenda from consent of agenda and
approve the agenda. All in favor, motion carried.
Approval of Consent Agenda: Motion by Trustee Shearer and seconded by
Trustee Tippin to approve the consent agenda. Roll Call: Trustee
Shearer yes, Trustee Davis yes, Trustee Martin yes and Trustee Tippin
yes.
Blue Ribbon Week: Motion by Trustee Martin and seconded by Trustee
Shearer for the entire board to sign the Proclamation for Blue Ribbon
Week for April 26th to support the Capitan School. All in favor, motion
carried.
Smokey Bear 60th: Motion by Trustee Shearer and seconded by Trustee
Martin to sign the Proclamation to declare May 7, 8 and 9th Smokey Bear
60 th Birthday. All in favor, motion carried.
Update by Eddie Tudor: Eddie Tudor gave an update on the celebration of
Smokey Bear 60th and asked the board to sponsor and provide the
insurance for the Bear Carving and Horse Shoe Contest. Motion by
Trustee Martin and seconded by Trustee Davis to sponsor the Bear
Carving and Horse Shoe Contest and provide insurance for $150.00. All
in favor, motion carried.
Eddie Tudor requested the Lodger's Tax Donation for the event. Motion
by Trustee Shearer and seconded by Trustee Martin to grant $ 1,000 from
the Lodger's Tax Funds. All in favor, motion carried.
Discussion/Action on CDBG Wetland Project: Terry Cox, Trustee Shearer,
David Cox, Steve Osborn, Dora Batista and Anna Gail Grassie met with
the engineer from Gannett and Fleming to discuss the design of the
wetland and what would be needed to go forward.
Discussion/Action on CDBG Storm Drainage: The project will be finishing
up within two weeks on finishing sidewalk on Nogal and will fix the
sink hole in front of Dr. Shearer.
Update by Judge Johnson: The water pipes are almost installed and 53
native plants have been planted at the Bird Park.
Update on the Community Center Task Force: Trustee Shearer stated that
the Village of Capitan could not be the fiscal agent for a planning
grant, because the Community Center does not meet the criteria for the
grant.
Discussion/Action on LCSWA: Mayor discussed the article in the Lincoln
County News about how the LCSWA would take over the billing and raise
the rate and go from poly carts to dumpsters like Ruidoso is using. The
article was quoting Debra Ingle the LCSWA Supervisor. Mayor stated that
he was at the LCSWA meeting and this was not discussed at that meeting.
The Mayor does not want to attend the meeting any more because of
trouble like this. The LCSWA wanted the Village of Capitan to pay 39%
closure cost for the landfill. Bobbi Shearer went to Santa Fe to the
Environmental Department and copied the entire file. There was not one
good comment from the Environmental on the operation of the landfill
when LCSWA was operating it. Mayor stated that the Trustees and Mayor
gets a certified letter each month from the LCSWA stating that we are
not paying our bills and that is not so. Trustee Martin asked if all
the other entities are being confronted with the same issues. Trustee
Shearer stated Capitan would like to be treated the same as the other
entities. Mayor Sederwall questions the 5% gross receipt tax that LCSWA
is fighting. Trustee Martin would like to look at other options. Motion
by Trustee Martin seconded by Trustee Shearer to have the staff to look
at all options of the trash and bring back to the board. Roll Call:
Trustee Shearer yes, Trustee Davis yes, Trustee Martin yes, and Trustee
Tippin yes.
Planning. Mary Brothers brought to the board the following request:
Motion by Trustee Shearer seconded by Trustee Davis to approve the
re-plat of Pam Allen property. Roll Call: Trustee Tippin no, Trustee
Martin yes, Trustee Davis yes and Trustee Shearer yes.
Motion by Trustee Shearer seconded by Trustee Tippin to approve the
variance of Debra Hernandez property. Roll Call: Trustee Shearer yes,
Trustee Davis yes, Trustee Martin yes and Trustee Tippin yes.
Motion by Trustee Tippin seconded by Trustee Davis to approve re-plat
of Harry Paul property. Roll Call: Trustee Tippin yes, Trustee Martin
yes, Trustee Davis yes and Trustee Shearer yes.
Mission Statement for Planning Board: Mary Brother's stated that the
Planning Board put together a mission statement and change the name to
Planning and Zoning Board. Trustee Martin would like to have workshops
and develop a strategy with a timeline. Mayor Sederwall would like the
Board to look into Town Hall Meetings. Trustee Shearer asked that
questionnaires be sent to all citizens. Motion by Trustee Martin
seconded by Trustee Shearer for the Planning Board to develop a set of
strategies for implementation to rework their principals and a
timeline. All in favor, motion carried.
Park and Recreation Board: Velma Ward stated that the Park and
Recreation Board will meet the 3 rd Tuesday each month at 6:30 pm.
Velma stated that they want to work with Capitan School on the Baseball
Field,
Code Enforcement: Mayor Sederwall asked the Board if they wanted to go
by the ordinances or do the ordinances need to be changed. If there is
a problem with any ordinance, the staff is to bring a recommendation to
the Board. Judge Johnson stated that he receives citations for weed
control in his court, but he feels that the Village should not have
weeds on Village property. He recommended that we ask the Sierra Blanca
Camp to help in a clean up effort of Village property. Trustee Shearer
asked that Village citizens call the Village Hall for appointment for
the roll off during regular business hours Monday thru Thursday. Motion
by Trustee Shearer seconded by Trustee Martin asked Marc Prelo to
research the wording for the Business Licenses. All in favor, motion
carried.
Set Date for Budget Workshop: Budget Workshop was set for 6:30 on
Monday, April 19,2004.
Animal Control Ordinance: Motion by Trustee Shearer seconded by Trustee
Martin to have a public hearing for the Ordinance. All in favor, motion
carried.
Liquor Control Ordinance: Motion by Trustee Shearer seconded by Trustee
Martin to have a public hearing for the Ordinance. All in favor, motion
carried.
NM Self Insurance Fund: Mayor Sederwall asked the Board if they wanted
to set a standard. Trustee Martin said that is a staff action.
Adjournment: Motion by Trustee Shearer seconded by Trustee Davis to
adjourn to meeting at 10: 15 pm. All in favor, motion carried.
