The Village of Capitan Board of Trustees held their regular monthly
meeting on Tuesday, August 15, 2006, at city hall in Capitan, New
Mexico at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
pledge of allegiance.
Mayor Hammons called the meeting to order at 6:30 PM and asked Village
Clerk, Kay Strickland, for a roll call of the Trustees. Mayor
Hammons-here, Trustee Payne-here, Trustee Martin-here, Trustee
Wood-here, Trustee Riska-here. Kay Strickland, Shirley Pavlovic,
David Cox, and Atty. Zach Cook also attended the meeting. A list
of others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Mayor Hammons stated he would like to strike item #17 from the
agenda. Trustee Payne made the motion to approve the agenda with
that change. Trustee Riska seconded the motion and all were in
favor.
Item #2 on the Agenda: Consent Agenda
Minutes-Regular Meeting-July 11, 2006
Approval of Accounts Payable
Trustee Payne made the motion to approve the minutes and accounts
payable. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Martin-yes, Trustee Wood-yes,
Trustee Riska-yes.
Item #3 on the Agenda: Planning Board Resignations
Mayor Hammons said Ruth McAninch went to work at the Smokey Bear Museum
and Kenneth Cox couldn’t find the time to make the meetings, so both
has resigned from the Planning Board. Trustee Riska made the
motion to accept the resignations of Ruth McAninch and Kenneth Cox from
the Planning Board. Trustee Wood seconded the motion and all were
in favor.
Item #4 on the Agenda: Appointments to the Planning Board
Mayor Hammons stated he would like to appoint Diane Riska and J R Davis
to the Planning Board. Trustee Payne made the motion to accept
those two for appointments. Trustee Wood seconded the motion, and
all were in favor.
Item #5 on the Agenda: Addendum to Capitan Library Lease Agreement
Pat Sullivan briefed the Trustees as to why the Library wanted to amend
the Lease Agreement. She said the $1900 in-kind each month would
be tough and the proposed $475 was much more reasonable. Trustee
Martin commented that the proposal stipulated areas being helped
besides Capitan. He felt this should only reflect Capitan.
Trustee Martin made the motion to approve the addendum to the Lease
Agreement between the Village of Capitan and the Capitan Public Library
for the use of the old CCNG building with the provision we change the
language to stipulate that it is for the benefit of the Village of
Capitan. Trustee Riska seconded the motion. Roll
Call: Trustee Martin-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #6 on the Agenda: Resolution 2006-26 – Budget
Amendment-Smokey Bear Enterprise Fund
Deputy Clerk, Shirley Pavlovic, stated that when she had prepared the
budget, she had put the Library down for $1200 and discovered it should
have been $2100. This resolution was to correct the amount by
$900. Trustee Riska made the motion to accept Resolution
2006-26-Budget Increase Smokey Bear Enterprises. Trustee Martin
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Martin-yes, Trustee Payne-yes.
Item #7 on the Agenda: Resolution 2006-27-Resolution Approving
and Accepting Cooperative Agreement Control No. L2117, Vendor No. 54312
with New Mexico Department of Transportation for Project No.
MAP-7527(900)
Trustee Payne made the motion to accept Resolution 2006-27.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #8 on the Agenda: Request from the Cream of the Crop Program
Mayor Hammons said this was a request from the Cowbelles to help the
fair kids that had entries in the fair. Trustee Martin stated he
felt this was against the anti-donation clause. No action was
taken.
Item #9 on the Agenda: Policy for Rate Charged for a Water Leak
The Trustees reviewed the sample tabulation from the Village of
Ruidoso. Mayor Hammons stated Carrizozo charges $2.75 per
thousand, and he would like to see $3.00. Mayor Hammons also
stated he felt there should be a stipulation that the leak be certified
by a Village employee. Trustee Martin said he would like to see
staff present a written policy. No action was taken.
Item #10 on the Agenda: Job Description for Position of Water
Supervisor
Trustee Martin suggested making the policy “gender neutral” as “he” was
referred to in the proposed policy and also add “Confined Space
Operations”. After further discussion, Trustee Martin made the
motion to accept as submitted with the change of language he suggested
earlier. Trustee Payne seconded the motion. Roll
Call: Trustee Martin-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #11 on the Agenda: Hiring of David Cox as Water Supervisor
The Board reviewed the salaries other communities the size of Capitan
are paying for their water department supervisors. Trustee Payne
made the motion to hire David Cox at what he is currently making.
Trustee Riska seconded the motion. Trustee Martin stated he did
not want David to feel like he is being locked into that rate and would
like to see a “pay range” for this position. A discussion
followed regarding the “pay range”. David Cox suggested waiting
one more month so the “range” could be figured out. Roll Call:
Trustee Payne-yes, Trustee Martin-no, Trustee Wood-no, Trustee
Riska-no. Trustee Martin made the motion to table this item for
no more than the next meeting to come back with a “range” so that we
can revisit the issue hiring Mr. Cox at a “range”. Trustee Riska
seconded the motion. Roll Call: Trustee Martin-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item # 12 on the Agenda: Russell Leslie - Full Time Employee
Kay Strickland stated Rusty has completed his six months probation and
David Cox has done an evaluation. Rusty cannot use his vacation
time until he gets a “regular status” according to the policy.
Trustee Martin made the motion to accept Russell Leslie as a full time
employee having successfully passed his six months’ probation.
Trustee Wood seconded the motion. Roll Call: Trustee
Martin-yes, Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes.
Item #13 on the Agenda: Dana Johnson-Full Time Employee
Kay Strickland stated Dana was hired as part-time in December and then
in February she was changed to a temporary full time employee until
June 30th after the budget was looked at. Kay stated during the
budget, the Trustees discussed it and included her as full time.
Trustee Martin made the motion to accept Dana Johnson as a full time
employee with the Village of Capitan at the rate she is currently being
paid. Trustee Payne seconded the motion. Roll Call:
Trustee Martin-yes, Trustee Payne-yes, Trustee Riska-yes, Trustee
Wood-yes.
Item #14 on the Agenda: Review Vacation and Sick Leave Policy
The Trustees reviewed the current policy and made suggestions for
changes to the policy. Trustee Martin made the motion to refer
the issue to the staff and come back with recommendations based on
their statements. Trustee Riska seconded the motion and all were
in favor.
Item #15 on the Agenda: Infrastructure Capital Improvement Plan (ICIP)
The Mayor reviewed the list of projects with the Trustees. The
Trustees discussed the importance of each item on the list and
prioritized the projects as follows:
#1…Sewer Infrastructure Phase II
2…Water Infrastructure
3…Equipment Maintenance Building
4…Street Dust Abatement and Chip Seal
5…Equipment – Loader for Road and Water Dept.
6…Planning Grant – Water and Sewer Rate
Analysis
7…Health Clinic
Trustee Martin made the motion to accept it as prioritized.
Trustee Wood seconded the motion. Roll Call: Trustee
Martin-yes, Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes.
Item #16 on the Agenda: Resolution 2007-28 – Infrastructure
Capital Improvement Plan (ICIP) Priorities
Trustee Martin made the motion to pass Resolution 2007-28
Infrastructure Capital Improvement Plan (ICIP) Priorities with the
priorities as agreed upon. Trustee Riska seconded the
motion. Roll Call: Trustee Martin-yes, Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
Item #18 on the Agenda: Agreement with the Humane Society of
Lincoln Co. to Provide Kennel Care for Animals
The Trustees reviewed the agreement. Trustee Payne made the
motion to accept the agreement with the Humane Society. Trustee
Riska seconded the motion. Roll Call: Trustee Payne-yes,
Trustee Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
ADJOURNMENT
Trustee Martin made the motion to adjourn at 7:43 PM. Trustee
Payne seconded the motion, and all were in favor.
___________________________________
Sammy L. Hammons, Mayor
ATTEST:
_____________________________________
Kay Strickland, Village Clerk
