The Village of Capitan Board of Trustees held their regular council
meeting on December 9, 2003 at the Village Hall Building. Mayor Steve
Sederwall called the meeting to order at 7:00 pin. Trustees present
were George Tippin, John Whitaker, and Bobbi Shearer with Leroy Montes
absentee.
There was a moment of silence and pledge of allegiance.
Mayor Sederwall introduces Korvus Kurilik that has volunteered his time
for police patrol. The board thanks him for his time and continued help.
Approval of Agenda: Mayor Sederwall wanted to add to the agenda
Discussion for RCI and discussion for the following-me-wobbly for the
road department. Trustee Tippin wanted to strike item # 13 on
Discussion/Action of Mayor Pro Tem. Trustee Tippin move to accept the
Agenda with the above mention changes, seconded by Trustee Whitaker.
Roll Call: Trustee Whitaker yes; Trustee Tippin yes; Trustee Shearer
yes; motion carried.
Approval of Minutes: Motion by Trustee Shearer seconded by Trustee
Whitaker to approve the minutes for November 11, 2003. All in favor,
motion carried.
Approval of Accounts Payable: Motion by Trustee Shearer seconded by
Trustee Tippin to approve accounts payable. All in favor, motion
carried.
Discussion of RCL Chuck Nattinger with RCI Technologies discussed a
Fixed Assets Management Program and for GASB 34 Research. The combined
cost would be $5,700.00
Discussion of follow-me-wobbly: Johnathan Lamay discussed the three
quotes for the follow-me-wobbly. Mayor Sederwall will call James Regan
for a firm price on the wobbly and if need to set a special meeting for
purchase of the follow-me-wobbly, it would be set for December 12, 2003
at 7:00 pm.
Beer and Wine licenses for Rodney's Restaurant: Motion by Trustee
Whitaker seconded by Trustee Shearer to approve the licenses. Roll
Call: Trustee Whitaker yes, Trustee Tippin yes, and Trustee Shearer yes.
Capitan Library Grants: Marc Prelo stated that the library would have
to be part of the Village or it would violate the Donation Laws, which
would make illegal. Mr. Prelo thoughts was the Library deed the
property to the Village and the Village lease it back for a $1 for 20,
or 30 years. Mr. Prelo discussed it with Pat Garrett and she would
discuss it with the Library board and get back with the Village.
Trustee Shearer asks the Library personnel at the meeting if there was
a mortgage of the building? There is a mortgage of the building and Mr.
Prelo stated that there would have to be some kind of a deed was they
would retain the obligation of the debt. It was stated that the library
does so very well, because it is not a political facility and does not
want to give up what they have established. Motion by Trustee Tippin
seconded by Trustee Shearer that Mr. Prelo work closely with the
library board to see if there is a solution that is agreeable to both
parties and bring back to the next board meeting. All in favor, motion
carried.
Resolution 2003-28 Sewer Improvements: Motion by Trustee Tippin
seconded by Trustee Whitaker to approve Resolution 2003-28. Roll Call:
Trustee Shearer yes, Trustee Whitaker yes, and Trustee Tippin yes.
Resolution 2003-29 State Hwy Co-Op: Motion by Trustee Shearer seconded
by Trustee Whitaker to approve Resolution 2003-29. Roll Call: Trustee
Shearer yes, Trustee Whitaker yes, and Trustee Tippin yes.
Lodger's Tax Smokey Bear Motel: The current Village Clerk sent a letter
to Smokey Bear Motel and they acknowledge that they received the
letter, but the Village has not received a penny of Lodger's Tax at
this time. Motion by Trustee Whitaker seconded by Trustee Tippin to
authorize the Attorney to write a letter to the owner of Smokey Bear
that they are in violation of the Lodger's Tax Ordinates. All in favor,
motion carried.
Gravel Bid: The State Hwy Department was contacted when a protest was
stated by LG&T Inc. that the spec sheet of the bid was a legal spec
sheet, but was different than any spec sheet presented in the past.
Trustee Shearer stated that because there was not a written protest and
not being present at the meeting tonight, I feel comfortable that we go
with the bid that was granted last meeting. We are also on a deadline
to finish the Coop project by 12/31/03. Motion by Trustee Whitaker
seconded by Trustee Shearer that we keep the gravel bid as it stands.
Roll call: Trustee Tippin yes, Trustee Whitaker yes, and Trustee
Shearer yes.
Terry Cox requested that the staff set down with Marc Prelo and rework
the bids and spec sheets so that we are legal and everybody that bids
are doing apple to apple on the bids. The requested that the staff get
with Mr. Prelo before July 1 and rewrite the gravel bid sheet and spec
sheets.
Planning Board: Mary Brothers stated that Anna Gail Grassie was on the
planning board and that she resigned, because of conflict of interest
since she has become the Village Clerk. She asks the board to accept
Anna Gail Grassie resignation and appoint Michael O'Brien and John
Egert to the planning board. Motion by Trustee Tippin and seconded by
Trustee Shearer to accept Anna Gail's resignation. All in favor, motion
carried.
Motion by Trustee Tippin and seconded by Trustee Whitaker to accept the
appointments of Michael O'Brien and John Egert to the planning board.
All in favor, motion carried.
Community Center: Motion by Trustee Shearer seconded by Trustee
Whitaker to accept appointment of Linda Norton to the board of the
community center. All in favor, motion carried. The next meeting is the
first Monday in January 5 th at 7:00 pm at the Capitan School.
Audit:, Motion by Trustee Shearer seconded by Trustee Whitaker to go
with the recommendation of the State Auditor and accept the proposal by
Neff and Ricci LLP to do the Village audit. Roll Call: Trustee Tippin
yes, Trustee Whitaker yes, and Trustee Shearer yes.
One Time Merit- Motion by Trustee Shearer seconded by Trustee Whitaker
to pay a onetime merit of $500 to each employee of the Village. Roll
Call: Trustee Whitaker yes, Trustee Tippin yes, and Trustee Shearer yes.
The Village Clerk asks about the presentation to the Legislature on
December 30, 2003 at Carrizozo for Capital Outlay.
Adjournment: Motion by Trustee Shearer seconded by Trustee Whitaker to
adjourn by 8:20 pm. All in favor, motion carried.
