The Village of Capitan Board of Trustees met in regular session on
Tuesday, December 11, 2007 at the Village Hall in Capitan, NM at 6:30
PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
pledge of allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
Village Clerk, Kay Strickland, for a roll call of the members
present. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Davis-here, Trustee Payne-here. Kay
Strickland, Deputy Clerk, Shirley Pavlovic, Atty. Zach Cook, and Police
Chief, Randy Spear, also attended the meeting. A list of others
in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Virginia Jones expressed her concern regarding the depot building.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes Regular
Meeting November 13, 2007
Approval of the Accounts Payable
Trustee Davis inquired about the repair of the Not 2 Shabby Shop.
Kay Strickland stated Troy Herd accepted the job and intends to start
the job soon. Trustee Davis moved to approve the minutes and
accounts payable. Trustee Riska seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #4 on the Agenda: Hubert Quintana, Council of Governments,
regarding the old Depot Building
Mr. Hubert Quintana met with the General Services Dept. and the State
Parks Service of the State of NM on behalf of the Village regarding the
old Depot Building. He stated the State did not want to sell the
building and proposed rather than trade the depot for the gift shop,
enter into a memo of understanding and an operating agreement with the
Village. This would be the same as the Village owning the
building and allow the Village to spend the money from the capital
outlay project on the building. The depot would be a public
building and still belong to the State. Gary Cozzens addressed
the concerns regarding the building being in the right-of-way. He
also asked if the state owned the land, could the Village apply for
grants, and Mr. Quintana said yes. Mr. Cozzens stated the roof
and tree trimming would need to be addressed first. A discussion
was held regarding what
Minutes
Regular Meeting
December 11, 2007
Page 2 of 3
the building would be used for. Mr. Quintana offered to get a
draft of the memorandum of understanding and the operating agreement
for the Trustees to review.
Item #5 on the Agenda: Request by Family Pride Treatment Foster
Care to lease the old City Hall
Mayor Hammons stated he is still investigating what it would take to
bring the building up to code. Trustee Riska moved to postpone
the request by Family Pride Treatment Foster Care to lease the old City
Hall until we can find out what has to be done to make it usable.
Trustee Wood seconded the motion and all were in favor.
Item #6 on the Agenda: Atty. Zach Cook Update on Cemetery
Property
Atty. Zach Cook stated that he talked to the guy that owned the
property. The owner said he would cooperate with whatever was
needed. He signed an affidavit saying he owned the property with
his wife, she died and he became the surviving tenant; it was passed to
his daughter and she died. So he deeded it all over to the
Village and it was filed with the County of Lincoln.
Item #7 on the Agenda: Award Bid No. 07-04 for Base Course
Contract
Mayor Hammons stated that the Village received one bid for base course
from Ruidoso Paving. Trustee Payne made the motion to accept the
bid from Ruidoso Paving for $11.75 per ton. Trustee Riska
seconded the motion. Roll Call: Trustee Payne-yes, Trustee
Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #8 on the Agenda: Resolution 2007-33 Official Holiday
Calendar for 2008
Trustee Davis moved to approve resolution 2007-33. Trustee Payne
seconded the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #9 on the Agenda: Resolution 2007-34 Lincoln County
Medical Center Reestablishment of 3% Mill Levy
Mayor Hammons asked Kay Strickland to read resolution 2007-34.
Trustee Riska moved to accept resolution 2007-34 which is Lincoln
County Medical Center Reestablishment of 3% Mill Levy. Trustee
Wood seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:10 PM. Trustee
Davis seconded the motion and all were in favor.
Minutes
Regular Meeting
December 11, 2007
Page 3 of 3
___________________________________
Mayor Sammy L.
Hammons
ATTEST:
_____________________________________
Kay Strickland, Village Clerk
