The Village of Capitan Board of Trustees met in regular session on
Tuesday, February 12, 2008 at the Village Hall in Capitan, NM at 6:30
PM.
Mayor Pro Tem Riska asked for a moment of silence and led the assembly
in the pledge of allegiance.
Mayor Pro Tem Riska called the meeting to order at 6:30 PM. She
asked the Village Clerk, Kay Strickland, for a roll call of the members
present. Mayor Pro Tem Riska-here, Trustee Wood-here, Trustee
Davis-here, Trustee Payne-here, Mayor Hammons-absent. Village
Clerk, Kay Strickland, Deputy Clerk, Shirley Pavlovic, Atty. Zach Cook,
and Kevin Kennedy also attended the meeting. A list of others in
attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee Wood
seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
There was not any public input from the audience.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes – Regular Meeting – January
8, 2008
Approval of the Accounts Payable
Trustee Payne made the motion to approve the minutes of the regular
meeting of January 8th and the accounts payable. Trustee Davis
seconded the motion. Roll Call: Trustee Payne-yes, Trustee
Davis-yes, Trustee Wood-yes.
Item #4 on the Agenda: Mr. J. L. Poff – Plateau Telecommunications
Mr. David Hughes talked for Mr. Poff as he could not attend the
meeting. Mr. Hughes stated he was from Clovis, NM and Plateau
Telecommunications was proposing to erect a cell tower on the Village’s
land on Lobo that would benefit Plateau, AT&T, and T-Mobil.
He said they would install a single tower approximately 120 feet tall
along with a 12’x14’ fiberglass shelter. The shelter would house
both Plateau and the Village’s radio equipment. The Village could
also install their antenna system on the tower. Mr. Hughes also
proposed leasing the property for $1200 a year for the first ten (10)
years, $1500 per year for the second 10 years, and $2000 for the third
10 years. The Trustees addressed several questions to Mr. Hughes
regarding his proposal.
Minutes
Regular Meeting
February 12, 2008
Page 2 of 4
Item #5 on the Agenda: Plateau Telecommunications Request to
Erect Cellular Tower on Village Property
Trustee Payne made the motion to table this item for another month to
give more time for us to study up on it. Trustee Davis seconded
the motion and all were in favor.
Item #6 on the Agenda: Ms. Debbie Huggins – Friends of the
Capitans
Ms. Higgins, representing a local community group that was organized in
response to some exploratory drilling that has been going on in the
Capitan Mountain Range, addressed the Mayor Pro Tem and Trustees
regarding the drilling. They were organized to “get the word out”
and educate people and basically fight the exploratory drilling and the
possibility of a mine coming in. She gave a background of what
has been happening with the exploratory drilling so far and the impact
that it will have on the area. Mr. Richard Carlson representing
the US Forest Service also attended the meeting to answer any questions
anyone would have. A discussion followed between the Friends of
the Capitans and the Board.
Item #7 on the Agenda: Mr. Thad Porch, CPA – Presentation of June
30, 2007 Audit
Mr. Thad Porch presented the June 30, 2007 audit to the Mayor Pro Tem
and the Trustees. He reviewed the financial status of the Village
and the three (3) findings. He praised Shirley Pavlovic and Kay
Strickland for their work.
Item #8 on the Agenda: Approval of the June 30, 2007 Audit
Trustee Payne made the motion to approve the June 30, 2007 Audit.
Trustee Davis seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Davis-yes, Trustee Wood-yes.
Item #9 on the Agenda: Approval of the Volunteer Fire Dept.
Officers
A representative from the Fire Dept. was not present, so Trustee Davis
moved to table that. Trustee Wood seconded the motion, and all
were in favor.
Item #10 on the Agenda: Approval of the Hiring of Patrolman
Jackie Raines for the Police Dept.
Kay Strickland stated Mr. Raines has been hired by Chief Spear as a
patrolman for the Police Dept. Trustee Davis moved to hire Jackie
Raines. Trustee Wood seconded the motion. Roll Call:
Trustee Davis-yes, Trustee Wood-yes, Trustee Payne-yes.
Item #11 on the Agenda: Update on Depot Building
Kay Strickland stated the Village is still working on the Depot
Building Project. She said we are waiting for Hubert Quintana
with the Council of Governments, who has been attending the legislative
session, to send a sample memo of understanding and operating agreement
for the Village to look at and discuss. Then a special meeting
will probably be called to discuss the depot.
Minutes
Regular Meeting
February 12, 2008
Page 3 of 4
Item # 12 on the Agenda: Resolution 2008-03 - Budget Adjustment
to Utilities – Enterprise Fund
Shirley Pavlovic read the resolution. Trustee Payne made the
motion to approve Resolution 2008-03. Trustee Davis seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Davis-yes,
Trustee Wood-yes.
Item #13 on the Agenda: Resolution 2008-04 – Budget Adjustment to
USDA Payment – Enterprise Fund
Shirley Pavlovic read the resolution. Trustee Davis moved to pass
the Resolution 2008-04. Trustee Wood seconded the motion.
Roll Call: Trustee Davis-yes, Trustee Wood-yes, Trustee Payne-yes.
Item #14 on the Agenda: Resolution 2008-05 – Clean Up Trust Fund
700 and General Fund 101
Shirley Pavlovic read the resolution. Trustee Payne made the
motion to pass Resolution 2008-05. Trustee Davis seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Davis-yes,
Trustee Wood-yes.
Item #15 on the Agenda: Resolution 2008-06 – Adoption of
Community Development Block
Grant Program Policies
Kay Strickland read the resolution. Trustee Payne made the motion
to pass Resolution 2008-06. Trustee Davis seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Davis-yes,
Trustee Wood-yes.
Item #16 on the Agenda: Executive Session – Pertaining to
Personnel – 10-15-1 (H)(2)
Trustee Davis made the motion to close the regular meeting at 7:37 PM
and go into closed session. Trustee Wood seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Wood-yes,
Trustee Payne-yes. Trustee Wood made the motion to go back in
regular session at 7:42 PM. Trustee Davis seconded the motion,
and all were in favor. Trustee Wood attested that all that was
discussed was the things that were set before us in executive session.
Item #17 on the Agenda: Action Regarding Executive Session –
Personnel
Trustee Wood moved that we accept all of the performance evaluations
that were set before us. Trustee Davis seconded the motion, and
all were in favor.
Adjournment
Trustee Payne made the motion to adjourn at 7:43 PM. Trustee
Davis seconded the motion, and all were in favor.
Minutes
Regular Meeting
February 12, 2008
Page 4 of 4
________________________________________
Mayor Pro Tem
Riska
ATTEST:
______________________________________
Kay Strickland, Village Clerk
