The Village of Capitan Board of Trustees met in regular session on
Tuesday, February 13, 2007 at the city hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and then led the assembly
in the pledge of allegiance.
Mayor Hammons opened the public hearing at 6:30 PM regarding Ordinance
2007-___An Ordinance Consenting to Landowners Petitions for Annexation
into the Village of Capitan, New Mexico, certain Contiguous Lands as
shown by Maps thereof, attached to this Ordinance and referred to as
Exhibit “A”, said Property being annexed hereinafter more particularly
described. There was not any discussion.
Mayor Hammons called the meeting to order at 6:31 PM.
Mayor Hammons asked Village Clerk, Kay Strickland, for a roll call of
the trustees. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Payne-here, Trustee Martin-absent. Kay
Strickland and Shirley Pavlovic, Deputy Clerk, also attended the
meeting. A list of others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Mayor Hammons stated Item #s 4, 5, 9, and 11 needed to be
deleted. Trustee Riska moved to approve the agenda with the four
deleted items. Trustee Wood seconded the motion. All were
in favor.
Item #2 on the Agenda: Public Input
There was not any public input.
Item #3 on the Agenda: Consent Agenda
Approval of
the Minutes-Regular Meeting-January 9, 2007
Approval of
the Accounts Payable
Trustee Riska moved to approve the minutes of the regular meeting of
January 9th and the accounts payable. Trustee Payne seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Payne-yes,
Trustee Wood-yes.
Item #6 on the Agenda: Ordinance 2007-01, An Ordinance Consenting
to Landowners Petitions for Annexation into the Village of Capitan, NM
certain Contiguous Lands as shown by Maps thereof, attached to this
Ordinance and referred to as Exhibit “A”, said property being annexed
hereinafter more particularly described.
Trustee Riska moved to accept Ordinance 2007- ___ accepting Bartley K.
McDonough, Tom and Denise Snyder, and Bennie L. Taylor, accept their
annexation into the Village. Trustee Payne seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Payne-yes,
Trustee Wood-yes.
Item #7 on the Agenda: Gary Cozzens – Restoration of Train Depot
Building
Gary Cozzens and Eddie Tudor discussed plans to preserve and restore
the old Train Depot Building. They wanted the Village and
Trustees to know what is happening with the building.
Item #8 on the Agenda: Discussion of Smokey Bear Museum
Mayor Hammons stated the Smokey Bear Park has shown interest in taking
over the Smokey Bear Museum. Shirley Pavlovic reported on the
finances of the museum. Mayor Hammons stated he has discussed
trading the museum for the depot. Eddie Tudor discussed what they
would do with the museum if they get funding from the legislature to
redo the park. Mayor Hammons stated it is going to require a lot
of money to repair the building, install a restroom, and hire a full
time employee if the Village decides to keep it.
Item #10 on the Agenda: George Tippin – Village of Capitan
Sponsor of Smokey Bear Fun Run
George Tippin asked the Village Trustees to sponsor the Smokey Bear Fun
Run that will be held on July 4th. Trustee Riska moved that the
Village sponsor the Smokey Bear Fun Run for July 2007. Trustee
Payne seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Payne-yes, Trustee Wood-yes.
Item #12 on the Agenda: Approval of Revised Water Line Easement
with Don Brewer
Mayor Hammons stated Don Brewer was concerned with another utility
using the easement and wanted control over the easement. Trustee
Payne made the motion to approve the revised water line easement with
Don Brewer. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #13 on the Agenda: Approval of Fire Department’s Election of
Officers
David Cox reported the Fire Department held an election of the officers
and the Mayor and Trustees have to approve the officers. The
elected officers are as follows:
Fire Chief- David Cox, Assistant Chief-Andy Willingham, Captain-Craig
Van Winkle, First Lieutenant-Billy Weddige, Second Lieutenant-David
Swanner, and Secretary Treasurer-Kathy Darrah. Trustee Payne made
the motion to approve the officers for the Fire Department.
Trustee Riska seconded the motion, and all were in favor.
Item #14 on the Agenda: Re-name East Deer Trail Road to Spur Trail
Mayor Hammons stated the county has requested the name change.
Trustee Payne made the motion to rename East Deer Trail to Spur
Trail. Trustee Riska seconded the motion, and all were in favor.
Item #15 on the Agenda: Resignation of Don Hendricks
Trustee Payne made the motion to accept the resignation. Trustee
Wood seconded the motion. Roll Call: Trustee Payne-yes,
Trustee Wood-yes, Trustee Riska-yes.
Item #16 on the Agenda: Proposed Changes to Lodger’s Tax Forms
and Ordinance
Kay Strickland reviewed the proposed changes to the Lodger’s Tax forms
and the Village’s ordinance with the Mayor and Trustees. Trustee
Payne made the motion to approve the changes. Trustee Riska
seconded the motion. Roll Call: Trustee Payne-yes, Trustee
Riska-yes, Trustee Wood-yes.
Item #17 on the Agenda: Approval of Kevin Kennedy to attend
Police Academy
Chief Randy Spear addressed the Trustees concerning sending Kevin
Kennedy to the Police Academy. He stated after doing background
checks on the applications that were received, he felt we should send
Kevin. Trustee Payne made the motion to approve the police
academy for Kevin. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #18 on the Agenda: Resolution 2007-08 – Budget
Increase-Lodger’s Tax
Deputy Clerk, Shirley Pavlovic, reviewed the resolution with the
Trustees. Trustee Riska moved to approve Resolution 2007-08 –
Budget Increase-Lodger’s Tax. Trustee Wood seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Payne-yes.
Item #19 on the Agenda: Resolution 2007-09 – Mid Year Clean-UP –
Fire Fund
Deputy Clerk, Shirley Pavlovic, reviewed the resolution with the
Trustees. Trustee Payne made the motion to approve resolution
2007-09. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #20 on the Agenda: Resolution 2007-10– Mid Year
Clean-Up–Enterprise Fund 500
Deputy Clerk, Shirley Pavlovic, reviewed the resolution with the
Trustees. Trustee Payne made the motion to approve resolution
2007-10. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #21 on the Agenda: Resolution 2007-11 – Mid Year
Clean-Up-Enterprise Fund 500
Deputy Clerk, Shirley Pavlovic, reviewed the resolution with the
Trustees. Trustee Payne made the motion to approve resolution
2007-11. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #22 on the Agenda: Resolution 2007-12-Creation of Capital
Project Fund
Shirley Pavlovic reviewed the resolution with the Trustees.
Trustee Payne made the motion to accept resolution 2007-12.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #23 on the Agenda: Resolution 2007-13-Mid Year
Clean-Up-General Fund 101
Shirley Pavlovic reviewed the resolution with the Trustees.
Trustee Payne made the motion to accept resolution 2007-13.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #24 on the Agenda: Resolution 2007-14-Mid Year
Clean-Up-Other Fund 299
Shirley Pavlovic reviewed the resolution with the Trustees.
Trustee Payne made the motion to accept resolution 2007-14.
Trustee Riska seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #25 on the Agenda: Approval of Line Item Transfers in
Budget-General Fund
Shirley Pavlovic reviewed the line item transfers with the
Trustees. Trustee Payne made the motion to accept the line item
transfers in the general fund. Trustee Wood seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Wood-yes,
Trustee Riska-yes.
Item #26 on the Agenda: Approval of Line Item Transfers in
Budget-Water Fund
Shirley Pavlovic reviewed the line item transfers with the
Trustees. Trustee Payne made the motion to accept those
transfers. Trustee Wood seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #27 on the Agenda: Resolution 2007-15-NM Dept. of
Transportation CO-OP Project 2008
David Cox stated it is time to apply for COOP funds for next
year. The roads he recommended for repair are W. Grandview,
Straight Way, and Promise Lane. Trustee Riska moved to accept
2007-15. Trustee Wood seconded the motion. Roll Call:
Trustee Riska-yes, Trustee Wood-yes, Trustee Payne-yes.
Item #28 on the Agenda: Resolution 2007-16-A Concept Resolution
to the NM State Highway and Transportation Dept. – Capitan Alternative
Trails
Mayor Hammons explained the resolution is needed to apply for a grant
for bike trails through the Safe Routes to School Project, a federal
and state program to entice children to walk to school. Trustee
Riska moved to accept resolution 2007-16 which is a concept resolution
to the NM State Highway and Transportation Dept. for safe rides to
school. Trustee Payne seconded the motion. Roll Call:
Trustee Riska-yes, Trustee Payne-yes, Trustee Wood-yes.
Item #29 on the Agenda: Review and Approval of Safety and Health
Policy
Kevin Kennedy stated the proposed plan is in more detail than the
current one. This plan would help defray some of the costs of
workman’s comp. Trustee Payne stated he would like to see this
policy and the drug and alcohol policy combined. After further
discussion, Trustee Payne made the motion to table the safety and
health policy. Trustee Wood seconded the motion, and all were in
favor.
Item #30 on the Agenda: Review and Approval of Drug and Alcohol
Policy
Kevin Kennedy stated this plan would replace the current policy, which
is stricter. Trustee Payne made the motion to table item 30 on
the agenda. Trustee Riska seconded the motion and all were in
favor.
Item #31 on the Agenda: Executive
Session-10-15-1(H)(2)-Personnel-Leslie and Holmes Evaluations
Trustee Riska moved to go into executive session for personnel issues
at 7:50 PM. Trustee Payne seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Payne-yes, Trustee Wood-yes.
Item #32 on the Agenda: Resume the Meeting and Attest to
Executive Session
Trustee Payne made the motion to come out of executive session at 8:08
PM. Trustee Wood seconded the motion, and all were in
favor. Trustee Payne attested that all that was discussed was
about personnel.
Item #33 on the Agenda: Action regarding Executive
Session-Personnel
Trustee Payne made the motion to give Mr. Leslie and Ms. Holmes each a
$2.00 an hour raise for their anniversary date effective as of
tonight. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 8:12 PM. Trustee Wood
seconded the motion, and all were in favor.
____________________________________
Sammy L.
Hammons, Mayor
ATTEST:
____________________________________
Kay Strickland, Village Clerk
