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Minutes

Special Meeting

Wednesday, June 29, 2005

The Village of Capitan Board of Trustees held a special council meeting on June 29, 2005 at the Village Hall Meeting Room. Mayor Pro Tern Bobbie Shearer called the meeting to order at 6:30 pm. Trustees present were George Tippin, Bill Martin, and Ed Davis. Mayor Steve Sederwall was absent.

Retirement Fund Motion by Trustee Tippin seconded by Trustee Martin to table the retirement fund for further information from the Equi-Vest. All in favor, motion carried.

Vacation, Sick Leave, Comp Time for personnel Village Clerk asks that the governing council support the ordinance until amended or repealed. Trustee Martin is working a new personnel policy and hopes to have it ready for August. Trustee Martin wants to look into comp time versus overtime. A discussion of the policies for the fringe benefits such as uniforms, cell phones, safety boots and use of vehicles. Scheduling issues were discussed to help the workload and safety issues. The Governing Council requested that each department have a procedure manual to meet requirement for OSHA and audits.

Letter from RUS on bond 2001 and 2002 Motion by Trustee Davis seconded by Trustee Martin to accept the letter to show that there is a paper trail to satisfy the audit finding. All in favor, motion carried.

Month-end year-end closeout procedures Motion by Trustee Tippin seconded by Trustee Martin to accept the month-end year-end closeout procedures. All in favor, motion carried.

CDBG hearings set CDBG hearings have been set for July 12, July 19 and August 9 at 6:30 pm Village Hall.

State Auditor letter approval for 2003-2004 Audit Motion by Trustee Martin seconded by Trustee Davis to accept the State Auditor letter approval for 2003-2004 Audit. All in favor, motion carried.

State Auditor letter approval of auditor for 2004-2005 Motion by Trustee Martin seconded by Trustee Davis to letter approval of auditor for the 2004-2005 and the auditor is Porch and Associates. All in favor, motion carried.

Executive Session Motion by Trustee Martin seconded by Trustee Davis to go into executive session at

7:06 pm to pursuant to Section 10-15- 1(H)8 Sale of Real Property of CapitanlCarrizozo Gas Company and

Section 10-15-1 (H)7 Pending Litigation of CapitanlCarrizozo Gas Company. All in favor, motion carried.

Regular Session Motion by Trustee Tippin seconded by Trustee Davis to go back into regular session at 7:40 pm. All in favor, motion carried.

Trustee Martin attested that Section 10-15-1 (H)8 Sale of Real Property of CapitanlCarrizozo Gas Company and Section 10-15-1 (H)7 pending litigation of CapitanlCarrizozo Gas Company was all that was discussed in executive session.

Section 10-15-1 ( Sale of Real Property of Capitan/Carrizozo Gas Company Motion by Trustee Martin seconded by Trustee Tippin to continue to finalize the Purchase and Sale Agreement with Zia and prepare detailed explanation of the terms of the sale and prepare and ordinance regarding the sale. All in favor, motion carried.

Section 10-15-1 ( Pending Litigation of Capitan/Carrizozo Gas Company No motion

Motion by Trustee Tippin seconded by Trustee Davis to adjourn the meeting at 7:45 pm. All in favor, motion carried.

Bobbi Shearer Mayor Pro Tern

ATTEST:

Anna Gail Grassie, Village Clerk