The Village of Capitan Board of Trustees met in regular session on
Tuesday, March 11, 2008 at the Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
pledge of allegiance.
Mayor Hammons called the meeting to order at 6:30 PM and asked the
Village Clerk, Kay Strickland, for a roll call of the members
present. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Davis-here, Trustee Payne-here. Village Clerk,
Kay Strickland, Deputy Clerk, Shirley Pavlovic, Atty. Zach Cook, and
Police Chief, Randy Spear, also attended the meeting. A list of
others in attendance is attached.
Mayor Hammons stated that he would like to strike item #4 from the
agenda. He also recognized the newly elected trustees.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee Wood
seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Pat Bowen inquired about Item # 7 asking if the Board conducts an exit
interview when someone leaves, the resignation of Jackie Raines and
also questioned Items 13 and 14 as to what they were for.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes – Regular
Meeting – February 12, 2008
Approval of the Accounts
Receivable
Trustee Payne made the motion to approve the minutes of February 12th
and the accounts payable. Trustee Riska inquired about a check
made out to F1 Services. Trustee Davis seconded the motion.
Roll Call: Trustee Payne-yes, Trustee Davis-yes, Trustee
Wood-yes, Trustee Riska-yes.
Item #5 on the Agenda: Approval of the Newly Elected Officers of
the Volunteer Fire Department
David Cox stated the newly elected officers of the Volunteer Fire Dept.
are as follows: David Cox – Chief, Andy Willingham – Asst. Chief,
Craig Van Winkle – Captain, David Swanner – 1st
Minutes
Regular Meeting
March 11, 2008
Page 2 of 4
Lieutenant, Terry Cox – 2nd Lieutenant, and Kathy Darrah –
Secretary. Trustee Payne made the motion to approve the newly
elected officers of the Fire Dept. Trustee Wood seconded the
motion, and all were in favor.
Item #6 on the Agenda: Plateau Telecommunications’ Request to
Erect a Cellular Tower on Village Property
Mayor Hammons stated the proposed contract has been changed. A
discussion followed regarding the tower. The rental fees were
increased from the last contract. Trustee Payne questioned item
12 of the contract. Trustee Riska moved to accept the lease
agreement with Plateau Telecommunications for a cellular tower on
Village property on Lobo; as amended striking item #12. Trustee
Davis seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #7 on the Agenda: Resignation of Jackie Raines
Police Chief, Randy Spear, explained why Jackie Raines resigned.
Trustee Davis moved to approve it. Trustee Payne seconded the
motion and all were in favor.
Item #8 on the Agenda: Approval of the Hiring of New Policeman –
Sean McGarry
Police Chief, Randy Spear, briefed the Trustees on Sean McGarry.
Trustee Davis moved to approve it. Trustee Riska seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
Item #9 on the Agenda: Request for an Extra Territorial Water Tap
– Dink and Nicole Bowen
Mayor Hammons confirmed with David Cox that the Village has plenty of
water. The Water Board approved this request. Trustee Payne
made the motion to “ok” the request for the water tap for Dink and
Nicole Bowen. Trustee Wood seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes,
Trustee Davis-yes.
Item #10 on the Agenda: Request to Vacate Utility Easement – Jack
Greene
Trustee Davis explained what the request entailed and stated this was
approved by the Planning Board. Trustee Payne made the motion to
vacate that easement. Trustee Wood seconded the motion.
Roll Call: Trustee Payne-yes, Trustee Davis-yes, Trustee
Wood-yes, Trustee Riska-yes.
Item #11 on the Agenda: Request for Lodger’s Tax – Fort Lone Tree
Amy Clausen stated she met with the Lodger’s Tax Committee and passed
out brochures on Fort Lone Tree. Shirley Pavlovic gave the
balance of the Lodger’s Tax account to the Trustees. Trustee
Davis moved to give them $650.00 which the Lodger’s Tax Committee
recommended.
Minutes
Regular Meeting
March 11, 2008
Page 3 of 4
Trustee Riska seconded the motion. Roll Call: Trustee
Davis-yes, Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes.
Item #12 on the Agenda: Award Bid #2008-01 – Construction of Two
Concrete Slabs
Road Supervisor, Johnathan LaMay, addressed the Trustees about the
project. He stated the low bidder was Classic Construction and
they did not have the correct license for the job. Trustee Payne
made the motion to accept the low bidder with the license.
Trustee Davis seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #13 on the Agenda: Resolution 2008-07 – NM Dept. of
Transportation COOP Project for 2008-09
Kay Strickland briefed the Trustees on the project. Trustee Davis
moved to approve Resolution 2008-07. Trustee Payne seconded the
motion. Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #14 on the Agenda: Resolution 2008-08–NM State Highway Dept
MAP Project for 2008-09
Kay Strickland briefed the Trustees on the project. Trustee Davis
moved to approve Resolution 2008-08. Trustee Payne seconded the
motion. Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #15 on the Agenda: Resolution 2008-09 – Budget Adjustment –
General Fund 101 Road Maintenance
Shirley Pavlovic read the resolution and noticed each $10,000 should be
corrected to $20,000. Trustee Payne made the motion to approve
resolution 2008-09 with the adjustments. Trustee Wood seconded
the motion. Roll Call: Trustee Payne-yes, Trustee
Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #16 on the Agenda: Resolution 2008-10-Budget
Adjustment–General Fund 101 for GRIP 2
Shirley Pavlovic read the resolution. Trustee Payne made the
motion to approve resolution 2008-10 – Budget Adjustment for the GRIP
2. Trustee Davis seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee
Riska-yes.
Minutes
Regular Meeting
March 11, 2008
Page 4 of 4
ADJOURNMENT
Trustee Payne made the motion to adjourn the meeting at 7:12 PM.
Trustee Davis seconded the motion, and all were in favor.
_______________________________________
Sam Hammons,
Mayor
______________________________________
Kay Strickland, Village Clerk
