The regular monthly meeting of the Village of Capitan was held at city
hall on Monday, March 13, 2006 in Capitan, NM at 6:30 PM. The
newly elected mayor, Sammy L. Hammons, called the meeting to order and
had a moment of silence and led the assembly in the pledge of
allegiance.
Mayor Hammons asked Judge J. D. Roehrig to swear in the newly elected
trustees, Diane Riska and Curtis Payne.
Mayor Hammons, Trustee Martin, Trustee Payne, and Trustee Riska were in
attendance at the meeting. A list of the assembly is
attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Riska seconded the motion, and all were in favor.
Item #2 on the Agenda: Organization of Governing Body
Mayor Hammons nominated Trustee Riska as Mayor Pro-Tem. Trustee
Payne seconded the nomination, and all were in favor.
Item #3 on the Agenda: Appointment of Village Clerk
Mayor Hammons asked that Kay Strickland be appointed as Clerk.
Trustee Payne made the motion to appoint Kay Strickland as Village
Clerk. Trustee Riska seconded the motion, and all were in favor.
Item #4 on the Agenda: Appointment of Deputy Clerk
Mayor Hammons asked that Shirley Pavlovic be appointed as Deputy
Clerk. Trustee Payne made the motion to appoint Shirley Pavlovic
as Deputy Clerk. Trustee Riska seconded the motion, and all were
in favor.
Item #5 on the Agenda: Resignation of Trustee Davis
Trustee Payne made the motion to accept Trustee Davis’
resignation. Trustee Riska seconded the motion. Trustee
Payne and Riska were in favor and Trustee Martin opposed the motion.
Item #6 on the Agenda: Appointment of Trustee to replace Trustee
Davis
Mayor Hammons asked for a motion to appoint Lilly Wood to fill the
vacant trustee position. Trustee Riska made the motion to approve
Lilly Wood. Trustee Payne seconded the motion, and all were in
favor.
Item #7 on the Agenda: Swearing in of New Appointments
Mayor Hammons asked Judge J. D. Roehrig to swear in the city clerk,
deputy clerk, and new trustee.
Item #8 on the Agenda: Approval of the Minutes for February 14, 2006
The trustees reviewed the minutes of the February 14th meeting.
Trustee Riska made the motion to accept the minutes. Trustee
Payne seconded the motion, and all were in favor.
Item #9 on the Agenda: Approval of Accounts Payable
Deputy Clerk Pavlovic explained the expense format. Trustee Riska
made the motion to accept the expenses. Trustee Wood seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Martin-yes, Trustee Payne-yes.
Item #10 on the Agenda: Vote on Dawson Water Project
Trustee Payne made the motion to discontinue the project. Trustee
Riska seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Wood-yes, Trustee Martin-yes, Trustee Payne-yes.
Item #11 on the Agenda: Approval of 2005 Audit
Deputy Clerk Pavlovic reported the audit looked a lot better than the
previous audit. There were eight findings and the office is in
the process of clearing them up. She reported that anyone can
come into city hall and see her copy of the audit. Trustee Payne
made the motion to accept the audit. Trustee Riska seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Martin-yes, Trustee Payne-yes.
Item #12 on the Agenda: Audit Finding Retirement Fund
Deputy Clerk Pavlovic briefed the trustees on the finding in the 2005
audit regarding the over-funding of several of the employees’
retirement funds between 1999 and 2004. Trustee Payne made the
motion to straighten it out now. Trustee Wood seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Martin-yes, Trustee
Wood-yes, Trustee Riska-yes.
Item #13 on the Agenda: Resolution 2006-12 Budget Increase
General Fund Sale of CCNG
Deputy Clerk Pavlovic reviewed the resolution with the trustees
regarding the sale of the gas company. Trustee Riska made the
motion to accept Resolution 2006-12. Trustee Payne seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Martin-yes, Trustee Payne-yes.
Item #14 on the Agenda: Resolution 2006-13 Budget Increase Fire
Fund
Deputy Clerk Pavlovic briefed the trustees on resolution 2006-13
regarding gasoline and heating costs. Trustee Payne made the
motion to accept the budget increase in the fire department.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #15 on the Agenda: Active Boards – Water Board, Planning Board and
Cemetery Board
Trustee Payne stated he would like to leave the boards as they are for
now. Trustee Payne made the motion to table this item.
Trustee Wood seconded the motion. Trustee Payne-yes, Trustee
Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #16 on the Agenda: Inactive Boards – Lodgers’ Tax and Parks
and Recreation
Deputy Clerk Pavlovic stated these boards are not active at this time
and had not even held a meeting. Trustee Wood made the motion to
table this item until we get more information. Trustee Payne
seconded the motion. Roll Call: Trustee Wood-yes, Trustee
Riska-yes, Trustee Payne-yes, Trustee Martin-yes.
Item #17 on the Agenda: Village Attorney
Mayor Hammons stated the Village has been without an attorney since
December;
a request for bids was requested but was never acted on. Mayor
Hammons stated four bids were received and each of the responders were
contacted to verify they would still honor their bids. The mayor
opened the bids. Bids were received from Patricia Ortiz, Richard
Hawthorne, John Underwood, and William Borgan. Trustee Payne
asked why the Village did not have an attorney. Trustee Martin
stated the previous attorney’s contract had expired, they went out for
an rfp, and the previous mayor decided that the new board could make
the decision on who would be accepted and approved. Trustee
Martin also stated that Atty. Prelo was under a temporary contract in
the event the village needed an attorney, he would provide his
services. Trustee Riska made the motion to have a special meeting
on Thursday night at 6:30 open to the public to go over the bids.
Trustee Payne seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Martin-yes, Trustee Payne-yes.
Item #18 on the Agenda: Letter to State regarding the
intersection of Highway 48 and Main Road
David Cox stated Mike Luna took Eddie Sedillo’s place at the State
Highway Department. Mr. Luna has contacted David regarding
changing the intersection at Highway 48 and Main Road because of the
accidents that have happened there. David said it would help out
the City also as there are numerous water lines and a gas line in the
intersection. He said the City has the material needed to move
the intersection and the highway department would probably furnish the
chip seal. Trustee Payne made the motion to send a letter to the
State Highway Department. Trustee Riska seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Martin-yes,
Trustee Wood-yes, Trustee Riska-yes.
Item #19 on the Agenda: Set dates for budget workshops
Deputy Clerk Pavlovic stated the interim budget has to be in Santa Fe
by June 1st. A discussion was held on possible dates.
Trustee Wood made the motion to start with the first Monday in April
and each Monday consecutively until our work is done and the budget is
completed. Trustee Riska seconded the motion. Roll
Call: Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes,
Trustee Martin-yes.
Adjourn: Trustee Payne made the motion to adjourn at 7:25
PM. Trustee Riska seconded the motion, and all were in favor.
____________________________________
Sammy L. Hammons, Mayor
ATTEST:
___________________________________
Kay Strickland, Village Clerk
