MINUTES
REGULAR COUNCIL MEETING
NOVEMBER 11 , 2003
The Village of Capitan Board of Trustees held their regular council
meeting on November 11, 2003 at the Village Hall Building. Mayor Steve
Sederwall called the meeting to order at 7:00 p.m. Trustees present
were George Tippin, John Whitaker, Leroy Montes and Bobbi Shearer.
There was a moment of silence and pledge of allegiance.
Approval of Agenda- Mayor Sederwall wanted to strike item #12 (Term
Limits for Mayor and Trustees) due to needing more time for research.
Mayor Sederwall wanted to add Capitan Library for discussion only item
#5. Trustee Shearer move to accept the Agenda with the above mention
changes, seconded by Trustee Whitaker. All in favor, motion carried.
Approval of Minutes: Motion by Trustee Tippin seconded by Trustee
Whitaker to approve the minutes from September 16, 2003. All in favor,
motion carried. Motion by Trustee Shearer seconded by Trustee Tippin to
approve the minutes from October 14, 2003. All in favor, motion
carried. Motion by Trustee Tippin seconded by Trustee Shearer to
approve the minutes from October 22, 2003 Special Meeting. All in
favor, motion carried.
Approval of Accounts Payable: Motion by Trustee Shearer seconded by
Trustee Whitaker to approve accounts payable. All in favor, motion
carried.
Capitan Library added to the agenda discussion only: Discussion was
made by Pat Garrett on the three grants available, but has run into a
problem of being a non-profit organization. The money would have to go
through the Village as a fiscal agent. The Trustees ask that Marc Prelo
would look into a contract with the Village and Capitan Library and
that it would be put on the Agenda next month.
Resolution 2003-25 State Hwy Map: Motion by Trustee Shearer seconded by
Trustee Whitaker to approve Resolution 2003-25. Roll Call: Trustee
Tippin-yes, Trustee Whitaker-yes, Trustee Montes-yes and Trustee
Sheareryes.
Resolution 2003-26 State Hwy Co--Op. Motion by Trustee Shearer seconded
by Trustee Montes to approve Resolution 2003-26. Roll Call: Trustee
Shearer-yes, Trustee Montes-yes, Trustee Whitaker-yes and Trustee
Tippin-yes.
New Pick-up: David Cox discussed the State Contract and prices on the
pickup. Motion by Trustee Whitaker and seconded by Trustee Shearer to
order the 1 -Ton 4X4 Ford with the accessories for approximately
$26,000 (budgeted $27,000). Roll Call: Trustee Tippin-yes, Trustee
Whitaker-yes, Trustee Montes-yes, and Trustee Shearer-yes.
Gravel Bid: Johnathan LaMay discussed the three gravel bids that were
received and opened at 2:00 p.m. today. The Bids were: D&J Trucking
Alamogordo for $13.75/ton; Pat Huey Capitan for $12.00/ton; and
LG&T Socorro for $11.20/ton. LG&T did not have the correct spec
sheet and could not be considered. Motion by Trustee Whitaker and
seconded by Trustee Tippin to approve the bid submitted by Pat Huey.
Roll Call: Trustee Shearer-yes, Trustee Montes-yes, Trustee
Whitaker-yes, and Trustee Tippin-yes.
Resolution 2003-27 Election: Motion by Trustee Shearer and seconded by
Trustee Montes to accept the Election Resolution 2003-27 in English and
Spanish and to be advertised. Roll Call: Trustee Shearer-yes, Trustee
Montes-yes, Trustee Whitaker-yes, and Trustee Tippin-yes.
Chief Cox of the Fire Department on Gas Company Update: Mayor Sederwall
visited with Chairman Vega of the Gas Board; and he assured Mayor
Sederwall that the Gas Company is looking into the reported leaks and
that we would not blow up. Chief David Cox and Terry Cox seat down with
Chairman Angelo Vega and Neo Vallejos, Field Supervisor of CCNG on
November 5th to discuss some of the issues. Chairman Vega that assured
them the protection barriers would be installed around the meters that
are close to the roads and driveways. That the lines that are not
marked would be marked and if the Village service personnel find a leak
to report it to CCNG. Chief Cox feels that after the meeting, things
are moving into the right direction.
Grants for the Village: Mayor Sederwall stated that there are grants
that the Village could be plugging into and would like to see a
program, so that the public could write grants for the Village and add
in the Administrative Fee and Administrate the Grant. If someone would
like to write Grants, come to the Mayor and Trustees with a
presentation and it would be looked at.
Mayor Pro-Tem: Mayor Sederwall stated that he needs a Mayor Pro-Tem
that he can work with and he wants another Mayor Pro-Tem. Trustee
Whitaker and Trustee Tippin stated that they feel that Mayor Pro-Tem
Montes is doing a good job and have no problem with him and do not
think there is a need to change. Mayor Sederwall stated there is no
need for further discussion.
Adjournment: Motion by Trustee Montes and seconded by Trustee Tippin to
adjourn the meeting at 7:45 p.m. All in favor, motion carried.
