The Village of Capitan Board of Trustees met in regular session on
Tuesday, November 13, 2007 at the Village Hall in Capitan, NM at 6:30
PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
pledge of allegiance.
Mayor Hammons opened the public hearing at 6:30 PM. The purpose
of the hearing was to take public comments on the annexation of
property owned by Joe and Glenneth Shafer. There were not any
public comments on the annexation.
Mayor Hammons called the regular meeting to order at 6:31 PM.
Mayor Hammons asked Village Clerk, Kay Strickland, for a roll call of
the members present. Mayor Hammons-here, Trustee Riska-here,
Trustee Wood-here, Trustee Davis-here, Trustee Payne-here.
Village Clerk, Kay Strickland, Deputy Clerk, Shirley Pavlovic, and
Police Chief, Randy Spear also attended the meeting. A list of
others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion. Roll Call: Trustee Payne-yes,
Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #2 on the Agenda: Public Input
There was not any public input.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes – Regular Meeting – October
9, 2007
Special Meeting – November 9, 2007
Approval of the Accounts Payable
Trustee Riska moved to accept the consent agenda with the approval of
the minutes of our regular meeting of Oct. 9th and our special meeting
of Nov. 9th and the approval of accounts payable. Trustee Wood
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #4 on the Agenda: Vivian Crossno – Dust Control on Mt. View
Road
Ms. Crossno addressed the Mayor and Trustees with her concerns
regarding the dust on the roads in the subdivision and the effect the
dust is having on her health. Ms. Crossno stated she had attended
the Lincoln County Health Council meeting and they wrote a letter in
support of having the Village do something regarding the dust.
She also gave the Trustees a petition asking for something to be done
to the roads. Mayor Hammons stated the Village has $30,000 for
dust control. Road Superintendent, Johnathan LaMay, stated if he
put dust control on the roads now, it would all wind up in the
ditches. It needs to be done in the spring. Mayor Hammons
stated we would do dust control in March or April.
Item #5 on the Agenda: Lisa Daniels – Family Pride Treatment
Foster Care
Ms. Daniels gave a brief description of what Family Pride is. Ms.
Daniels asked to use the old fire department building. She stated
they would re-do the wood flooring and the office, repair the hole in
the ceiling, and paint. She stated they would be interested in
the big room, the office, and the south end bay to do their physical
therapy.
Item #6 on the Agenda: Request by Family Pride Treatment Foster
Care to Lease old Fire Dept. Building
Mayor Hammons suggested they get together with Family Pride and see
what can be done. Trustee Davis moved to table number 6.
Trustee Riska seconded the motion, and all were in favor.
Item #7 on the Agenda: Ordinance 2007-
Annexation of Joe and Glenneth Shafer Property-Mt. Vue Subdivision,
Block 3, Lot 11
Trustee Riska moved to accept the annexation of the Joe and Glenneth
Shafer property in Mt. Vue Subdivision, Block 3, Lot 11. Trustee
Payne seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #8 on the Agenda: Approval of Hiring new Police Officer –
Darren Treadwell
Trustee Payne made the motion to approve the hiring of police officer,
Darren Treadwell. Trustee Davis seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes.
Item #9 on the Agenda: Approval to Close Two Bank Accounts –
Rural Utilities Services and CDBG Planning/Mapping Grant
Deputy Clerk, Shirley Pavlovic, stated these accounts are currently
open at the bank but there is no activity and we do not use them.
The auditor said it is best to close them if we are not going to use
them. Trustee Riska moved to give approval to close the Rural
Utilities Services and the CDBG Planning/Mapping accounts at First
Federal Bank. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Item #10 on the Agenda: Approval to Request Bids to Repair Two
Road Crossings
Road Superintendent, Johnathan LaMay, briefed the Trustees on the
crossings at Long Road and Valleyview and also Salado Road. He
suggested repairing these low water crossings with cement. Mayor
Hammons stated we need a motion to go out for bids. Trustee Davis made
the motion. Trustee Payne seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #11 on the Agenda: Approval to Request Bids for Base Course
Trustee Riska moved to give approval to request bids for base
course. Trustee Davis seconded the motion. Roll Call:
Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee
Payne-yes.
Item #12 on the Agenda: Withdraw Approval for Custom Lath &
Plaster to Repair Not 2 Shabby Shop
Mayor Hammons stated the gentleman who was going to do the work came
down ill and could not do the job. Kay Strickland stated they
could ask the other person who bid on the repairs if he wanted to do
the job. Trustee Wood moved that we approve the withdrawal of the
person who received the bid to repair the Not 2 Shabby Shop.
Trustee Riska seconded the motion. Roll Call: Trustee
Wood-yes, Trustee Riska-yes, Trustee Payne-yes, Trustee Davis-yes.
Item #13 on the Agenda: Repair Front of Not 2 Shabby Shop Building
Trustee Riska moved to ask Troy Herd with Steel Valley Builders to do
the repair on the Not 2 Shabby Shop. The trustees discussed
whether or not to put a time limit on the repairs and decided not to
since it is winter time. Trustee Wood seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Wood-yes, Trustee
Davis-yes, Trustee Payne-yes.
Item #14 on the Agenda: Resolution 2007-32 – 2008 Municipal
Election
Trustee Davis made the motion to approve resolution 2007-32 – 2008
Municipal Election. Trustee Payne seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #15 on the Agenda: Executive Session – Personnel –
10-15-1(H)(2)
Trustee Davis made the motion to go in to executive session at 7:10
PM. Trustee Wood seconded the motion. Roll Call:
Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes, Trustee
Wood-yes. Trustee Davis made the motion to come out of executive
session. Trustee Payne seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes. Trustee Riska attested the only items discussed
in executive session was personnel matters.
Item #16 on the Agenda: Action Regarding Executive Session –
Personnel
Trustee Wood moved to accept the evaluations. Trustee Davis
seconded the motion. Roll Call: Trustee Wood-yes, Trustee
Davis-yes, Trustee Payne-yes, Trustee Riska-yes.
ADJOUNMENT
Trustee Payne made the motion to adjourn at 7:18 PM. Trustee
Davis seconded the motion, and all were in favor.
____________________________________
Sammy L.
Hammons, Mayor
ATTEST:
_____________________________________
Kay Strickland, Village Clerk
