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Minutes for Public Hearing and Regular Council Meeting
October 12, 2004
| P.O. Box 246, Capitan, NM 88316 |
Phone: 505-354-2247 |
Fax: 505-354-2713 |
MINUTES
Public Hearing/Regular Meeting
Tuesday, October 12, 2004
Public Hearing at 7:30 pm with public input for the following Ordinance:
Municipal Court Fee Ordinance Amending 1-9-4 and
Repealing 1-9-5 of Chapter
9 of Title land Repealing Sections 6-1-3 and 6-1-4
of Chapter I of Title 6
New Mexico Uniform Traffic adopting Sections 12-1-1 through 12-13-6
inclusive, pursuant to Section 3-17-6 NMSA 1978 and the 1997
Compilation and all amendments thereto is expressly repealed
The Village of Capitan Board of Trustees held their regular council
meeting on October 12, 2004 at the Village Hall Building. Mayor
Sederwall called the meeting to order at 7:45 pm following the Public
Hearing. Trustees present were George Tippin, Bill Martin, Ed Davis,
and Bobbi Shearer.
There was a moment of silence and Pledge of Allegiance.
Consent Agenda: Motion by Trustee Martin seconded by Trustee Davis to
accept the consent agenda. Roll Call: Trustee Tippin yes, Trustee
Martin yes, Trustee Davis yes, Trustee Shearer yes.
Approval Letter from DFA on Budget: A letter from Sarah Roybal
Financial Coordinator of the Department of Finance advised that the
budget (2004-2005) has been approved in accordance with Section
6-6-2(E) NMSA 1978 and that it was stated at the meeting on October 12,
2004.
Judge's Vacancy: Motion by Trustee Shearer seconded by Trustee Davis to
vacate the position and review the position at the end of the fiscal
year. Roll Call: Trustee Tippin no, Trustee Martin yes, Trustee Davis
yes, Trustee Shearer yes.
Ordinance 2004-07 Municipal Court Fee: Motion by Trustee Martin
seconded by Trustee Shearer to accept Ordinance 2004-07 Municipal Court
Fees. Roll Call: Trustee Tippin yes, Trustee Martin yes, Trustee Davis
yes, Trustee Shearer yes.
Ordinance 2004-08 New Mexico Uniform Traffic: Motion by Trustee Shearer
seconded by Trustee Martin to accept Ordinance 2004-08 New Mexico
Uniform Traffic. Roll Call: Trustee Tippin yes, Trustee Martin yes,
Trustee Davis yes, Trustee Shearer yes.
Joint Powers Agreement Capitan School/Village of Capitan; Baseball
Park: Dr. Miller stated that his Board wanting to have item #4
(Maintenance and Utilities) state the same as in item #12 (Future Major
Maintenance and Renovations). (Thereafter, the School
District and the Village shall share the
responsibility of the Capitan Ballfield
on a pro rata basis, based upon the percentage of use by each entity. A
Meeting was set
for Friday, October 15 at 8:00 am for signing of the JPA agreement and
RFP for design
of the complex.
Emergency Services for Village of Capitan: Trustee Martin stated "that
under State Law the Emergency Manager would work with the Mayor, who is
by State Statue the delegated official in charge of all emergency
management for the Municipality". Trustee Martin stated "memorandum of
agreement that at least stipulates the County will take on
responsibilities in case of an emergency". Trustee Martin stated "that
he has talked with the County Manager, Tom Stewart and advised him of
the State Statue. Tom has no immediate problems with the agreement and
he will have the County Attorney to draft up a memorandum agreement
which Trustee Martin will bring back to the Council.
Personnel Policy: Trustee Martin state that he is working on the
personnel policy and invited the other Trustees to work with him.
Memorial for Judge Johnson: Mayor Sederwall would like to have two park
benches. Motion by Trustee Tippin seconded by Trustee Davis to place
two benches with plaques; one be placed at the Veterans Memorial Park
and one at the Bird Park. All in favor, motion carried.
Cemetery Board: J.D. Roehrig asks that a Public Hearing for an amended
Cemetery Ordinance be placed on the agenda for November regular meeting.
Capitan Planning Board: Motion by Trustee Shearer made a motion to
allow Warren Wilson a hardship for one year for none family member.
Motion died for lack of second.
Trustee Martin seconded by Trustee Tippin to deny the hardship for
Warren Wilson. Roll Call Trustee Shearer no, Trustee Davis yes, Trustee
Martin yes, Trustee Tippin yes.
Planning Commission requested a Public Hearing for the Annexation of
Mr. Lindley and Mr. Muncy properties.
A lengthy discussion was presented by Mr. Lindley, the Public, Planning
Commission and Trustees on what is needed for annexation of property
and the concerns.
Hiring Dana Johnson: Motion by Trustee Tippin seconded by Trustee
Shearer to hire Dana Johnson as a part time clerk. All in favor, motion
carried.
Safety Issues of the employees: Motion by Trustee Martin seconded by
Trustee Davis to have a letter from the Council to the Gas Company on
safety issues. All in favor, motion carried.
Rails to Trails: Motion by Trustee Shearer seconded by Trustee Martin
to look into the future for the money for roads by Rails to Trails. All
in favor, motion carried,
Village Priorities: Special workshop was set for Monday October 25 at
6:30 pm to work on the Village Priorities.
CDBG Request: Trustee Shearer requested that the Village apply for the
Water Conservation Plan and Water Audit. The Village Clerk will work
with Dora Batista with the COG for the application due in January.
Executive Session Personnel Matters Police Department: Motion by
Trustee Shearer seconded by Trustee Davis to go into Executive Session
at 9:50 pm. All in favor, motion carried.
Regular Session: Motion by Trustee Tippin seconded by Trustee Martin to
go into Regular Session at 10:20 pm. All in favor, motion carried.
Trustee Shearer attest that Personnel Matters Police Department was all
that was discussed.
Motion by Trustee Tippin seconded by Trustee Davis to adjourn at 10:25
pm. All in favor, motion carried.
Steven M. Sederwall, Mayor
ATTEST:
Anna Gall Grassie, Village Clerk/Treasurer
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Page Created November 8,
2004