Welcome to the

Village Logo

Web site

Minutes for Special Council Meeting

October 25, 2004

P.O. Box 246, Capitan, NM 88316 Phone: 505-354-2247 Fax: 505-354-2713
Village Home Page | Minutes Index

MINUTES
SPECIAL MEETING
Monday, October 25, 2004

The Village of Capitan Board of Trustees held a Special Meeting on October 25, 2004 at the Village Hall Building. Mayor Sederwall called the meeting to order at 6:30 pm. Trustees present were George Tippin, Bill Martin, Ed Davis, and Bobbi Shearer.

Executive Session Sale of Real Property CCNG: Motion by Trustee Shearer to go into executive session. Motion died for lack of second.

In open session was discussed on CCNG cost to the Public. CCNG will be $8.00 cost of gas; $3.50 cost of operation; $2.08 cost to Zia for operation; total cost will be $13.58/mef to the customers of Capitan. Zia's customers will be paying approximately $7.36/mcf total.

Motion by Trustee Shearer seconded by Trustee Davis to have Trustee Martin and Trustee Shearer setup a meeting with Zia representative. All in favor, motion carried.

Marc Prelo asks that Trustee Shearer write-up a history on CCNG and Zia's relationship.

Village Priorities:

Trustee Shearer asks for a budget report at every meeting. The Village Clerk left the room to get the request of the budget for Trustee Shearer.

        Trustee Davis                           Trustee Shearer               Mayor Sederwall
    1, Revenue                                  Revenue                          Revenue
    2. Police                                      Budget                            Budget
    3. Water                                     Water                             Water
    4. Personnel                                Policy                             Personnel Policy
    5. Budget                                    Police

Trustee Shearer asks were we see ourselves raising revenue? A discussion was made on property; raising property taxes, annexation of property as options. Looking at the infrastructure and could raise the GRT 1/ 15. The GRT will go up in the Municipality 1/2 percentages, but that will go to the State. There is Capital Improvement of GRT, but you must have the infrastructure max, before Capital Improvement can be implemented.

Mayor Sederwall stated that Mr. Tinsley would like to look at the Village for water. Other County residence would like to annex for water.

A break was taken at 8: 10 pm. Went back into session at 8:20 pm with Trustee Martin and Trustee Shearer was not present.

Mayor Sederwall state that he agreed with Trustee Martin, that we must take each item, instead of shooting from the hip.

Trustee Tippin on a long range planning: Draw a line and if you have within the line you can annex into the Village and if you are out side the line you are out.

Trustee Martin every ideal brought to the council must have positive information. We have a host of issues to address, but we must get something done. We need to pass ordinances, go forward with information brought to this board. We are not to distract staff when they are on projects. We as Trustees must bring positive items and go forward with concrete information, not pulling out of the sky, or shooting from the hip. We lived a legacy of past indifference and past problems. We can not do anything about the past practices, but we have got to set our own legacy and make our own decision. We are all frustrated and we need to get some things done and fast. We need to start setting policies, and just wavering. One week, we believe one thing and the next believe something completely different. We need to direct staff and policies that staff can follow to get some things done.

Moving forward, budget status right not, to see if we need to adjust the budget. We need to direct the board in a positive direction. He is disturbed with the Planning Commission, in the fact, that the Trustees give a direction and they completely ignore the direction.

Water Board is bringing a water infrastructure in place.

Police Department is a safety issues and increase our revenue for a fourth officer.

Personnel Policies and Procedures are being worked on and this will help us on our audit. There are a lot of findings on the audit and we must deal with these issues. So that we do not have suits or pay outs that is costing the Village without policies.

The Trustees want a copy of the budget at every meeting, to know the direction and the Trustees are personality liable for the budget.

The Village Clerk has requested the DFA to come down and help with Capitan Outlay figures and other line items that must be shown. They will not come until the 2002-2003 budgets are approved. This is the pressure that has been put on the staff. And especially with not having good numbers to start off with for the budget.

Trustee Shearer walked out of the meeting, due to getting upset with the Village Clerk.

Trustee Martin gave example of the County Manager report. Suggest that the Village Clerk give a report each meeting on the budget and the projects that she has been working on.

Motion by Trustee Tippin seconded by Trustee Davis to adjourn at 8:30 pm.



Steven M. Sederwall ATTEST:



Anna Gail Grassie, Village Clerk/Treasurer




Home of Smokey Bear
Contact Webmaster at village@zianet.com
Page Created November 10, 2004