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Minutes for Public Hearing / Regular Meeting
September 13, 2005
| P.O. Box 246, Capitan, NM 88316 |
Phone: 505-354-2247 |
Fax: 505-354-2713 |
Minutes
Public Hearing/Regular Meeting
Tuesday, September 13, 2005
PUBLIC HEARING 6:30 PM
Public Hearing was held to discuss the following items:
1. Amending Official Village Code Chapter 1 Section 1-1-3 Ordinance
2005-25
2. Amending New Mexico Uniform Traffic Ordinance 2005-16
The Village of Capitan Board of Trustees held their regular council
meeting on September 13, 2005 at the Village Hall Meeting Room. Mayor
Sederwall called the
meeting to order at 6:32 pm following the public hearing. Trustees
present were George Tippin, Bill Martin, Ed Davis and Bobbi Shearer.
There was a moment of silence and the Pledge of Allegiance.
Motion by Trustee Tippin seconded by Trustee Davis to pull items number
25, 26 and pull the items in number 22, which deals with litigation due
to the Village Attorney being absent and pull accounts payable from the
consent agenda. All in favor, motion carried.
Consent Agenda Motion by Trustee Martin seconded by Trustee Tippin to
approve the consent agenda. All in favor, motion carried.
Motion by Trustee Tippin seconded by Trustee Davis to accept the
accounts payable with one correction, check #1087 for $144.80 out of
the infrastructure was left off the accounts payable. All in favor,
motion carried.
Ordinance 2005-15 amending Official Village Code Chapter 1 Section
1-1-3 Motion by Trustee Tippin seconded by Trustee Martin to accept
Ordinance 2005-15. Roll Call: Trustee Tippin yes, Trustee Martin yes,
Trustee Davis yes, Trustee Shearer yes.
Ordinance 2005-16 amending New Mexico Uniform Traffic Motion by Trustee
Tippin seconded by Trustee Davis to accept Ordinance 2005-16. Roll
Call: Trustee Tippin yes, Trustee Martin yes, Trustee Davis yes,
Trustee Shearer yes.
Approval of Base Course Bid After a discussion from Mr. Bonnell on the
Base Course Bid. Motion by Trustee Tippin seconded by Trustee Martin to
accept the low bid of $9.50 from Ruidoso Paving. Roll Call: Trustee
Tippin yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Approval of Tractor/Mower Bid Motion by Trustee Martin seconded by
Trustee Davis to accept the low bid from New Mexico Machinery, LLC for
the amount of $31,840. Roll Call: Trustee Tippin yes, Trustee Martin
yes, Trustee Davis yes, Trustee Shearer yes.
Resolution 2005-32 Loan approval for Village Police Vehicle Motion by
Trustee Tippin seconded by Trustee Martin to approve Resolution
2005-32. Roll Call: Trustee Tippin yes, Trustee Martin yes, Trustee
Davis yes, Trustee Shearer yes.
Resolution 2005-33 Coop 2006 Motion by Trustee Tippin seconded by
Trustee Davis to approve Resolution 2005-33. Roll Call: Trustee Tippin
yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Approval Accounts Receivable Procedures for Mail Motion by Trustee
Tippin seconded by Trustee Martin to approve Accounts Receivable
Procedures for Mail. Roll Call: Trustee Tippin yes, Trustee Martin yes,
Trustee Davis yes, Trustee Shearer yes.
Approval Accounts Receivable Procedures for Cash/Checks Motion by
Trustee Martin seconded by Trustee Davis to approve Accounts Receivable
Procedures for CashlChecks. Roll Call: Trustee Tippin yes, Trustee
Martin yes, Trustee Davis yes, Trustee Shearer yes.
Approval Fixed Asset Procedures Motion by Trustee Tippin seconded by
Trustee Davis to accept the Fixed Asset Procedures as amended, to add
the wording that all items be tagged. Roll Call: Trustee Tippin yes,
Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Recommendations on audit findings for fringe benefits (uniforms/cell
phones Motion by Trustee Martin seconded by Trustee Davis to table
until next meeting and set a public hearing. Roll Call: Trustee Tippin
yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
ISO/Fire Protection Motion by Trustee Martin seconded by Trustee Tippin
for the Fire Department to come back in 90 days for recommendation and
needs for water supply. Roll Call: Trustee Tippin yes, Trustee Martin
yes, Trustee Davis yes, Trustee Shearer
yes.
Village Vehicles/Gasoline Price Motion by Trustee Martin seconded by
Trustee Davis for each department of the Village to submit a
recommendation to save fuel due to the high prices. Roll Call: Trustee
Tippin yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Appointment to Water Board — David McAninch Motion by Trustee Martin
seconded by Trustee Davis to accept David McAninch appointment to the
Water Board. Roll Call: Trustee Tippin yes, Trustee Martin yes, Trustee
Davis yes, Trustee Shearer yes.
Budget Review the budget with the governing body.
Foreman/Supervisor Terry Cox gave an update on the CDBG Wetland
Project, with the rain the project is running behind. Johnathon LaMay
gave an update of the flooding and the Salada Creek safety issue.
Water Survey for ETZ Water — Dusty Voss Motion by Trustee Martin
seconded by Trustee Davis to send the surveys for the ETZ Water to the
Water Board for recommendations. All in favor, motion carried.
Break from 8:20 pm to 8:30 pm.
ICIP The staff informed the Trustees that the ICIP was submitted on
time for the upcoming Legislation.
Flood Plan Manager Motion by Trustee Martin seconded by Trustee Tippin
to set a public hearing for the FEMA ordinance. Roll Call: Trustee
Tippin yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Chamber of Commerce The Chamber of Commerce gave an update on the sign
being built and the Smokey Bear Days.
Hardship Jim Davis Tract 106, Mesa Verde Acres Unit 3 Motion by Trustee
Tippin seconded by Trustee Martin to accept the hardship for Jim Davis.
All in favor, motion carried.
Executive Session Pursuant to Section 10-15-1(H) 2 Personnel Matters
Water Department, Street Department and Village Attorney Motion by
Trustee Tippin seconded by Trustee Martin to go into executive session
at 8:35 pm. All in favor, motion carried.
Regular Session Motion by Trustee Shearer seconded by Trustee Davis to
go into regular session at 8:45 pm. All in favor, motion carried.
Trustee Martin attested that only personnel matters were discussed in
executive session.
Motion by Trustee Shearer seconded by Trustee Davis to adjourn the
meeting at 8:45 pm.
All in favor, motion carried.
ATTEST:
Steven M. Sederwall, Mayor
Anna Gail Grassie, Village Clerk
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