Minutes for Planning Commission Meeting

August 27, 2003

P.O. Box 246 - Capitan, NM 88316 Phone: 505-354-2247 fax 505-354-2713

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MINUTES OF THE PLANNING COMMISSION MEETING - August 27,2003

The meeting was called to order by Peter Renich with the following present: Mary Brothers, Anna Gail Grassie, and Pat Bowen. Also present: Village Clerk Kathryn Griffin, David Cox, Mike Allen, Joe Cheney, Ken Stone, Don Stallman, James Bailey, Arnold Bailey, Jerry Burchett.

Approval of Agenda: Motion by Mary to Amend Agenda to include Discussion/Action on Hardship Water for James Bailey. Seconded by Anna Gail. Motion Carried

Approval of Minutes from July 23, 2003: Motion by Mary, Seconded by Peter. Motion Carried.

Discussion/Action on Possible Annexation for Joe Cheney/Ken Stone Property North of Capitan:

After discussion regarding requirement to request subdivision approval from County before Annexation to the Village, and advising Mr. Cheney and Mr. Stone that a request has been presented to the Village Trustees and Mayor regarding our concern about water tap allocation for their action this request was withdrawn by both parties. No Action taken.

Discussion/Action on Re-Plat Request by Mr. & Mrs. Stallman: Mr. Stallman presented a current survey of his property requesting a re-plat be recorded. Realtor Jerry Burchett stated that he had investigated this with the county and that, he was told a re-plat had occurred in the past but due to some error it was never recorded. A motion was made by Pat Bowen that we present this to the Trustees and Mayor with our recommendation that this re-plat be approved due to errors in the past. Anna Gail seconded. Motion Carried.

Discussion/Action on Hardship Request by James Bailey: Mr. Bailey stated that he has a four acre lot that he would like to put a small mobile home on and extend his water to the residence for his 88 year old father. A motion was made by Mary that we approve this hardship request with the understanding that the water will be removed from the second home when his father no longer requires the use of the home. Anna Gail seconded. Motion Carried.

Discussion/Action on Code Enforcement/Burned or Abandoned Buildings: A motion was made by Mary to table this until the September meeting to give the two new members a chance to acquaint themselves with this. Anna Gail seconded. Motion Carried.

Discussion/Action on Re-plats: A motion was made by Mary that the Planning Committee require a survey completed within the last 18 months, documentation for the request (to include easements, deeds, tax bills, etc.), for all requests brought before the Planning Committee for re-plats, subdivision, and annexation of property. Anna Gail seconded. Motion Carried. Mary will give a checklist to Kathryn for these requests.

Other Business: Mary stated that she had prepared a letter to be mailed to Alex Trujillo regarding his time on the Planning Committee and the fact that he had been replaced. Since, Greg Haussler was absent a new letter will be prepared for Peter Renich's signature. Also, a Certificate of Appreciation and letter was prepared to be mailed to Otto Ernst, this will be held until Greg returns for his signature.

Adjournment - Meeting adjourned on a motion by Anna Gail, seconded by Pat. Motion carried. The next meeting will be on September 24, 2003 at 6:30 pm.

Recorded by Mary Brothers

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