First Presbyterian Church
Las Cruces, NM
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First Presbyterian Church
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Administration
Ministry Team
Minutes for
meeting of April 13, 2010
1) 2010
Financial Status:
We reviewed the Profit & Loss statement for March 2010 which indicated that for
the year-to-date (through 3-31-2010), we have spent $11,471.98 less than we had
received in income. Our income allocated to Budgeted expenses was
$116,971.36 and our Budgeted Expenses were $105,499.38. While some of this
surplus can be attributed to the generous contributions of our members and
church attendees, some of it is definitely attributable to the fiscal restraint
of our various Ministry Teams.
2)
Discussion of requirement for Ministry Team Moderators to meet and review status
of our Expenditures vs. Approved Budget on a Quarterly Basis.
We discussed
financial data for the first quarter and saw no problems that needed to be
addressed at the Team Moderators first quarterly review of our budget status at
6 PM on Tuesday, 20 April before the Session Meeting.
3)
Discussion of Building Use Requests and fee schedule for use, set-up and return
to normal use configuration, and cleanup/janitorial costs.
We briefly discussed the problem of having part-time employees who are dedicated
to specific scheduled janitorial and set-up tasks and are therefore unable to
assist organizations with the set-up, teardown and clean-up for their approved
meetings and activities. We considered a number of ways that organizations
could accomplish the set-up, teardown and clean-up for their approved meetings
and activities, such as performing the set-up and teardown using volunteers
within their organization, hiring our part-time custodian to do it at a price
negotiated between the organization and our custodian that would be paid
directly to the custodian by the organization. We also discussed a similar
arrangement with our janitorial contractor or possibly even the senior high
youth group. We also reviewed the cost schedule for weddings currently in
use and noted that since it has a 6/2001 revision date, we should address the
updating of these costs as our first priority. We will attempt to get some
data from other churches and make some decision on those costs via email polling
before our May meeting.
4)
Discussion about the pay down schedule for our outstanding Phase I debt:
We discussed and agreed to revise our Phase I debt repayment schedule to a
pay-out of $10,000 per quarter. Since the debt repayment structure
requires us to repay note holders on a Last In- First Out basis, this gave us a
minor problem as the next note to be paid off is for $20,000. The note
holder was contacted and asked if he would prefer a $10,000 principal repayment
in April followed by a repayment of the remaining $10,000 in July, or a full
repayment of $20,000 in July. He responded that he would prefer a full
repayment in July. In accordance with his wishes we will hold off the
repayment of this note until early July.
5)
Transfer of stock to Church Foundation:
We tabled any discussion about transferring the 420 shares of Wells Fargo stock
owned by the church to the Church Foundation for the benefit of (FBO) the church
until after the Foundation Board meeting scheduled for May 6, 2010.
Meeting
adjourned 8:10 p.m. following a prayer by Carl.
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Last update
2010-05-01 20:59:56