Administration Ministry Team

Minutes for meeting of May 11, 2010

Present:  Carl Connor, Joan Rawson, Mike Bartholomew, Ken Osborne, and Mel Parish.  

Absent:  Gene Christiansen.  Pastor Norm Story joined us early for a discussion about the fee changes we discussed for weddings and facility use.

Meeting called to order at 7:05 p.m. by Carl Connor, and Mel Parish opened the meeting with prayer.

Minutes of the 3/9/10 meeting approved as written.

Old Business

1)  2010 Financial Status:  We reviewed the Profit & Loss statement for April 2010 which indicated that for the year-to-date (through 4-30-2010), we have spent $18,855.91 less than we had received in income.  Our income allocated to Budgeted expenses for these 4 months was $162,047.81 and our Budgeted Expenses were $143,191.90.  While some of this surplus can be attributed to the continued generous contributions of our members and church attendees, much of it is definitely attributable to the fiscal restraint of our various Ministry Teams.  It was pointed out that we should expect a decline in income during the upcoming summer months, while our utility bills will increase.

2)  Discussion of Building Use Requests and fee schedule for use, set-up and return to normal use configuration, and cleanup/janitorial costs.  We discussed the tentative fee schedule proposed by the chair as a talking point, including the increases in the Honorarium for the pastor.  Norm did not disagree with the figures proposed, but wanted any procedural language to clearly state that the honorarium would be negotiated between the pastor and the wedding party, and that any funds received would be used by his Pastor’s discretionary account to fund special needs and Missions.  Linda provided a marked up copy of the existing fee schedule for weddings and building use that Carl will incorporate into the talking paper he provided.  The updated draft fee schedule will be emailed to all committee members later this month for their review and updating prior to our June meeting.  Carl is waiting for fee schedules from churches in Albuquerque and Tucson and will share that information with the team members when it is available.  The fee schedules posted on the web sites of some churches on both coasts were significantly higher than those we thought might be appropriate for our area.  We will finalize our proposed fee schedule at our June meeting.

3)  Transfer of stock to Church Foundation:  We continued the decision at last month’s meeting to table any discussion about transferring the 420 shares of Wells Fargo stock owned by the church to the Church Foundation for the benefit of (FBO) the church until after the Foundation Board meeting scheduled for May 13, 2010.

 New Business

1.  Review of Building Use Requests:  No new Building Use Requests have been received since our April 13 meeting.

 2.  Discussion of the computer and Information Management System requirements of the church Administration operations.  Carl started the discussion with an overview of Michelle’s bookkeeping computer and the need to upgrade it to the current state of the art business computers.  He discussed the input he had received from his grandson, a web designer in California, who said that developing a Local-Area-Network (LAN) for the church, without a knowledgeable LAN Administrator might be a counterproductive approach to our MIS needs.  After some discussion about where to go for help, Carl offered to write a letter to the Church Foundation requesting funding for a replacement business computer for the bookkeeper and funding for a knowledgeable “consultant” to inspect our computers and help us develop a realistic plan for sharing files and information.  The letter requesting a Grant of funds for these purposes will be presented to the Foundation Board by Joan Rawson at their meeting on May 13.

 Meeting adjourned at 8:15 p.m. following a prayer by Carl.

Next regular meeting is June 8, 2010, at 7 p.m.

Respectfully submitted by Carl Connor

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