Administration Ministry Team

Minutes for meeting of August 10, 2010

 Present:  Joan Rawson, Mike Bartholomew, Gene Christensen; Carl Connor, Ken Osborne; Absent: Mel Parish.  Pastor Norm Story was present for part of the meeting..

 Meeting called to order a 7:00 p.m. by Carl Connor, who opened the meeting with prayer.

 Minutes of the 7/13/10 meeting approved (moved to approve by Joan, seconded by Ken, pass unanimously.

 Old Business

 ·         Status of this year’s budget:  As of the close of July, the church recorded $262,548.69 in income and $245,730.10 in expenses for a net budget income of $16,818.59.  This church started the summer in a good position.  July had a net deficit of $3,093.94.  It was anticipated that income would be lower and expenses higher during the summer, with July being the worst month financially.  The fact that the church got through July and remained  “in the black” shows that the current fiscal year budget is on track.

·         Discussion of networking church computers:  No progress to report.  Norm requested that efforts be made to get Linda and Michelle on the same PowerChurch files for purposes of better managing the shepherding program.  Carl will follow up.

·         Seeking cost savings on church insurance:  Carl will have more later; he recommends not changing insurance unless it is to the church’s benefit.  Norm recommended looking at Colorado Casualty; Sonoma Springs Presbyterian switched to this and saw considerable savings.

·         Request from Music and Worship to repair organ:  There was a request from M&W to have about $8000 in repairs done to the church organ before the next tuning.  This is unbudgeted.  Because of the importance of the organ in worship at our Church, the Administration Team unanimously recommends to Session that repairs to the organ not to exceed $__________ be authorized.  If this results in the budget going into the “red” at year’s end, there is the possibility of using some of the Wells Fargo stock that the church has to cover any budget shortfall relating to this repair.

 New Business

·         Building use request:  Gena Breck requested use of the church for one of the monthly gatherings for the “Walk to Emmaus” group on November 13, 2010.  Gena briefly joined the meeting to explain this group and that various churches throughout the community host this monthly gathering.  The Admin Team concurred that this request was consistent with the outreach mission of the church and approved the request with no fees.  Gena provided assurances that the group would clean up after the gathering.

·         Other new Business:

·         Norm inquired about the status of getting a church credit card that is not under his name.  Carl will follow up.

·         Stewardship Sunday will be November 14, 2010.  This would normally be Communicant Sunday, but that will be delayed a week.

·         Joan and Carl will be making a contact with one church member who may take the lead on this year’s stewardship drive.

 Meeting adjourned 7:40 p.m. (moved by Ken, seconded by Carl). Followed with a prayer by Ken.

 Next Admin Team meeting is September 14, 2010, at 7 PM.

 --Respectfully submitted by Mike Bartholomew

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Last update 2010-08-16 20:14:55