Administration Ministry Team

Minutes for meeting of December 14, 2010

 Present:  Joan Rawson, Mike Bartholomew, Gene Christensen; Carl Connor, Mel Parish; Absent: Ken Osborne. 

 Meeting called to order a 7:04 p.m. and opened in prayer by Carl Connor

 Old Business

 ·         Status of this year’s budget:  As of the close of November, the church recorded $402,476.55 in income and $399,117.52 in expenses for a net budget income of $3,359.03.  The end of year budget has been very tight. The various ministry teams have been very frugal with expenditures which has kept expenses with the bounds of the income received. 

·         Discussion of networking church computers:  Michelle del Rio’s computer will be replaced and upgraded tomorrow and will have a second hard drive to assist with file back up.  In the next budget year, the Admin Team would like to also like to budget to acquire a file sharing machine.   The Foundation has generously agreed to help fund this purchase of Michelle’s computer.

·         Cost savings proposals on church insurance:  No progress to report

·         Getting a church credit card:  Last month a Corporate Authorization Resolution was recommended to Session by the Admin Team which would allow a credit card to be issued to church staff.  Based on feedback from the credit card company, a revised Corporate Authorization Resolution has to be recommended to session this month due to an error on the original form that failed to designate who in the church was authorized to borrow money.  The revised resolution authorizes Pastor Story and Joan Rawson to have that authority.  ITEM FOR SESSION:  Mel moved to recommend the revised Corporate Authorization Resolution to Session for approval; Joan seconded; and the motion passed unanimously.

·         Stewardship campaign and 2011 Budget process:  To date the church has received 103 pledges totaling $321,277.   The number of pledges is currently down from last year and Carl will be submitting an update to the Good News informing the congregation where we stand with a plea to those who are considering a pledge to get them submitted soon.  Based on this year’s experience, annual giving exceeds pledges by about 23%, which based on the 103 pledges comes to $395,781-- about $4000 less than we spent through November of 2010.  Next week Carl will meet with the other team moderators to further discuss what the 2011 budget will support.  There are some salary issues that have not been adequately addressed and will have a bearing on this discussion as well. Carl provided current salary information to Admin Team members a requested feedback on these salary issues.

New Business

 ·         Building use request:  No new requests to act on

·         Payoff of outstanding Phase I Notes in the amount of $50,000 plus interest before the end of 2010.  The Team discussed the payoff of the Phase 1 notes that would use up $50,541.92 in existing cash.  ITEM FOR SESSION: It was moved by Gene and seconded by Mel to pay off the Phase 1 Notes by the end of 2010 with cash on hand in the amount of $50,541.92.  The motion passed unanimously.

 ·         Other new Business:

·         Carl reminded Elders that they had the responsibility for after church refreshments on December 26.

·         For Session and Church Staff:  The Admin Team requests that all Ministry Team Moderators and Church Staff ensure that all 2010 bills and requests for reimbursements are submitted to Michelle del Rio on or before, Tuesday, December 28 so that they can be paid before December 31 and the 2010 books can be closed.

 Meeting adjourned 8:10 p.m. with a prayer by Mel.

Next Admin Team meeting is January 11, 2011, at 7 PM.

 --Respectfully submitted by Mike Bartholomew