Admin Minutes

6/12/12

Attending – Gene Christensen, Mel Parish, Austin Breck, Winnie Quinzi, Don Behnke, John Grant

Austin opened with prayer

Review our 2012 Financial Status
-Receipts are still ahead of expenses

-Remind moderators to use designated funds as much as possible as the fund balances are growing.

-Summer utility bills will be higher than previous months. Contributions historically are lower during the summer months. We must continue to be good stewards as CG rent has stopped.

-Discussed the Financial Review checklist. John brought up the merits of having an outside audit of our finances. John will return with an estimate on what a review will cost. Admin will make a decision once that estimate has been obtained.

Bank Account / online banking – Gene

-Gene will go to the bank to see when will be a good time to get the signees updated with the bank.

Checking Account Signees: Carl Connor, Lyn Ames, Austin Breck, Mel Parish, Gene Christensen

Deposit pick-up: Joan Rawson, Winnie Quinzi, Mel Parish, Melanie Grant, Austin Breck

Mobile Food Pantry

-On line donations will be done through donation2.com not FPC. Donations are NOT tax deductible.

-Cost is $9.00/month & 2% of donation. Cost is being covered by Don Behnke for start-up.

Review copier replacement

-Don reviewed options and took Linda to see/use a new copier to replace our office’s aging machine. After reviewing the capabilities and cost of the new machine vs. cost and problems associated with our current machine, it is Admin’s recommendation that we move forward with replacing the existing copier. New copier could be installed as early as next week with Session’s approval.

Budget Process for 2013

Administrations Budget Schedule

-Budgets will be completed by current moderator AND next year’s moderator of each committee

August Start of 2012 Budget Revisions

Detailed Expenditure Reports Thru 06/30/12

September Start on 2013 Operating Budget

Start on 2013, & 2014? Capital Requirements

Revised 2012 Budget to Session

October Preliminary 2013 Operating Budget to Admin by October Session meeting for consolidation prior to November Session meeting.

November Preliminary 2013 Operating Budget to Session. After approval by Session of the preliminary budget, it will be delivered to the congregation for their support through Stewardship.

Dec/January Budget will be ratified/adjusted based on how the congregation supported the budget through Stewardship.

Administration estimates that if the three (3) Capital Funds are consolidated and there are no 2012 expenditures the church could have about $ 100,000 in the Consolidated Capital Fund on December 31, 2012. Please let us know your capital requirements as soon as possible. The three Capital funds are at the end of this month’s minutes.

Budget Clean-up

Over the next few months, Admin will begin the task of consolidating some of our accounting thereby making our reporting more user friendly. Any suggestions should be given to Austin and will be discussed at Admin meetings. All suggestions will be given consideration and will either be put into action or an explanation will be given as to why we are not moving forward with a suggestion. It is vital that all committees complete Rev. Story’s request to tell exactly what your committee is in charge of. Once we have this information, it will be easier to set up reports that detail individual committee’s areas of responsibility. Below is an example of what we are trying to do:

Consolidated Capital Funds as of December 31, 2011 - From 2011 Annual Report

Major Repairs     Rental Income     Renovations     Total

(Phase 1) to be closed

Assets

-Cash on Deposit $11,712.20         $30,216.00         $57,992.84         $99,921.04

Liabilities     0                         0                     $ 2,125.00         $ 2,125.00

Fund Balance     $11,712.20     $30,216.00     $55,867.84             $97,796.04

Admin would like to move forward with the consolidation of these three funds. Austin will follow up with the foundation to ensure there is no problem eliminating the “phase 1” part of our Budget. Our understanding is that “Phase 1” is over but there is still $$$ in the foundation designated for “Phase 1”. We, as a church, are not using said $$$ for “Phase 1” if “Phase 1” is over. Admin’s would like to clean up the accounting and to consolidate these three funds for accounting purposes in 2013 as long as it poses no problems for the foundation. If there is a problem with eliminating “Phase 1”, Admin will work with the Foundation’s recommendations on how to move forward with the removal of “Phase 1”.

Respectfully submitted:

Austin Breck