Administration Ministry Team Minutes

10/9/12

Attending – Austin Breck, Don Behnke, Winnie Quinzi, Mel Parish

Guest: John Grant

Excused – Gene Christensen

Status of budget year to date – With the moving of the Children’s Garden money last month, we have shored up some of our cash shortages. We are anticipating being short on Revenue about $10,000 at the end of the year if giving stays consistent.

Next year’s budgets should be submitted to Admin during the next session meeting. These budgets should be written with a 10% reduction in spending to match what we will not receive in income from Children’s Garden rent. Admin also asks each moderator/committee to forward any suggestions on any accounts we can remove from our ledgers to simplify the reporting process (could printer paper, paper clips, staples, and toner all just be reported under “office supplies”).

Moving forward, FPC will be doing the majority of its check writing on the first and third Wednesdays of the month. We ask that any check requests be put in the Bookkeepers file in the outer office and they will be paid out at the next appointed time. This will save the bookkeepers time as well as the check signer’s time. As it stands now, checks are being written as they come in or are requested by moderators. This pulls our bookkeeper from what she is doing and it causes her to have to bring in someone to sign the checks. The new system should reduce the amount of time spent by all involved in the process.

Staff Personnel Evaluations – It was decided that the elder in charge of the committee supervising each employee of FPC should join the moderator of Admin and Norm in each review. Norm will finalize each review before it is given. A reminder will be given in the next session meeting that these are coming up.

Stewardship Sunday – The letter to the congregation has been written and

“ Minute for Missions” will start the last Sunday of October. Pledge cards are being handled by Winnie and we are on schedule to have the letter going out by the 20^th of Oct.

Energy costs – Don is continuing to follow up on energy savings that make sense. He will follow-up on anything that will save us money but not cost us more then it will save. Suggestions should be given to him and not to the office staff or our handy man. If there appears there is merit to any suggestion, Don will get with Admin to discuss and if it appears there are savings to be had, Admin will coordinate with B&G to get their input. Under no circumstances should our handyman’s time be used to follow-up on any of these projects unless that directive comes from B&G,