First Presbyterian Church

Buildings & Grounds Committee

Meeting Minutes from May 13, 2014

 Opened the meeting at 7pm with Dennis Thomas, Steve Johnson, Ed Green and Bill Haynes present.

 Columbarium Cover

Received a report from Carl Connor (in person) with the latest on the Columbarium Committee’s work on the design for the cover over the Columbarium area.  It was decided to finalize the design with the following action items:

1. Provide drawing (bird’s eye) showing location of the sail cover and posts in relation to the Sanctuary.
2. Provide drawing showing post height versus Sanctuary roof
3. Finalize color of sail and posts (suggest matching) in tan (sand), or closest as provided by vendor
4. Verify financing and determine whether we must go before Session to allow additional fundraising.  It is believed the vendor requires 50% down with the remainder on completion.
5. Check into requirements for permits and check responsibility.
6. Verify responsibility of vendor for damage caused by digging, etc. during installation.  Assume at this point that vendor will install.

Steve Johnson will meet with Carl Connor on Sunday to locate Sanctuary blueline drawings and discuss drawings needed for approval.

 Break-In

Those present discussed the recent break-in and advanced multiple ideas to improve security of the facility.

 Work Day

We discussed those line items we were not able to accomplish on the April 26^th Work Day.  The two main items were the cleaning of the gutters and acid washing the bricks.  These could not be started due to the windy conditions and will be continued as weather allows.

 Playground Dome

Attachment methods were discussed on the recently purchased playground dome.  We will probably sink rebar beside the structure and weld loops at the top to facilitate attachment.  We decided not to sink concrete piers due to the potential of injury if they became uncovered.  These “spikes” can be pre-made and inserted on installation without the need to wait for concrete curing, right alongside the structure poles.  This should greatly speed up the installation.  Carl Connor has agreed to help with this and we believe the students may be persuaded to help with the dome construction.

 Watkins Hall Floor

Dennis has still been unable to find any vendor who will look at the floor and give us a diagnosis and then an estimate for repair.  We hesitate to go ahead with retiling without having an idea of what caused the buckling to start with.  We worry that we could finish and have the same thing happen all over again.  We all agreed that we must have a professional opinion before continuing.

 Choir Room Door

The finished door continues to sit in the choir room waiting for installation.  Jerry Grandle has been too busy to allow completion.

 Irrigation Issues

We still struggle with continuity on watering and the suggestion was made that perhaps we need to find a new landscape person to handle the job.

 Garage Stucco

Several of the committee have looked at the stucco three-bay garage and determined that the surface is severely cracked and that the substrate is also loose.  A simple sealing and painting would not suffice to repair the building.  We will attempt to get a stucco vendor estimate for repairs.

 Freezer/Refrigerator Issues in Kitchen

We will order new seals for the refrigerator that should help dramatically.  We question putting more money into the freezer after all the monies spent last year.  It may be time to invest in a new, more energy-efficient model.  Will check on an offer to provide a similar model at roughly ½ the price previously considered.

 Shop-Vac

During the Work Day we found a large Shop-Vac in the garage that seemed to be missing important parts.  This unit would have come in handy for the work we were doing around site.  Steve Johnson will look for the parts, and if not found, re-order as necessary from Sears.

 Cabinet in Office

The cabinet that was removed from Vanessa’s area will be remounted in the side room as time allows.  Linda and Vanessa have agreed on its location to the left of the door as one enters the room.  We still need to locate the missing door that got ripped off during the original damage.

 Work Day Roster

We have added several items to our Master Work Day Roster.  Steve Johnson will separate the list into those items that may be one-shot installations and those that are continuing maintenance tasks (those that will need to be done forever or as long as birds continue…well, you know.)