Congregational Life and Outreach (CLO) Ministry Team Minutes

Feb 12, 2013

Meeting was opened and closed with prayer. It began at 7:00 p.m., 30 minutes earlier than usual meeting time. In attendance were Lon, Stephen, Dutch, Bea, and Nora.

Calendar of events for CLO, as of February 12, 2013:

Date	Event	Time	Place	Description
Feb 16	Elder retreat
Feb 17	1st Sunday in Lent
Mar 9	Church workday			CLO will try to support en-masse
Mar 17	St. Patrick’s Day Potluck	After worship	Watkins Hall	“Meet and Eat” for new members to meet the congregation
Mar 24	Palm Sunday
Mar 28	Maundy Thursday	Before service		Fill eggs
Mar 31	Easter	After worship	Church grounds	Hunt eggs
April 7	Hike	After worship		Local hiking trip
May 12	Mother’s Day/graduation ceremony	During worship
June 2	Salad luncheon and hymn sing	After worship	Watkins Hall	Like it says right there in the event name
July 21	Ice cream social	After worship
Aug 11	Blessing of the backpacks and potluck	During and after worship	Sanctuary and Watkins	Bless students’ backpacks; potluck after worship inviting the Spanish congregation
Sept	Outdoor picnic or hike	TBD		date TBD, possibly White Sands Monument
Oct 31	Trunk or treat	6 to 8 p.m.	Parking lot and front of church	Community outreach

Retrospective Reports:

Shrove Tuesday pancake dinner and ministry team buildup: Attendance was 46 people, including CLO team. Appropriate amounts of food to serve for this level of attendance is the following: 6 lbs bacon, 6 lbs sausage, ˝ gallon milk, ˝ gallon orange juice, ˝ gallon cranberry juice, 1 gallon fruit juice, 64 oz maple syrup, 64 oz strawberry syrup. Unused and unopened pancake mix can be returned and it was also found that Krusteaz will reimburse 50% of the cost of the pancake mix. Cooking was started at 3:15, which was about right for a 5:30 serving time. Ministry team recruitment is uncertain as a result of this event, but appeared to be light. As a follow-up to the goal of ministry team buildup, CLO is requesting a short one page synopsis of each ministry’s team activities, to be gathered in a small booklet and given to new members to help them decide where they are best suited to serve.

Advertising: Nora’s write-ups of Ash Wednesday services were successfully printed in both the Sun News and Bulletin. Nora will also work with Rev Hawkins on a Spanish/English news release for Pueblo Iglesias. Finally, Nora intends to write a news release regarding the Blanket Ministry and Mobile Food Ministry.

Upcoming Events:

St. Patrick’s Day potluck, Mar 17: Time was set for right after worship. Nora will shop for decorations. Nora will advertise.

Easter Services: Nora will have banners made to advertise Easter Services: Sunrise Service time and Morning Worship Time.

Graduation/mother’s day: Feedback from Mark is that the devotional guides given last year were well-liked gifts. Therefore, the team decided to give the same thing this year.

New business:

CLO kitchen responsibilities: CLO will develop a magnetic placard of guidelines that can be posted wherever needed in the kitchen.

Website: The team discussed the website following a request from Alex Burr. The team decided to check to see if the web address is appropriately publicized on other church publications.

Submitted by: Lon Anderson