Congregational Life and Outreach Support (CLOS) Ministry Team Agenda

Nov 11, 2014

In attendance: Dutch, Kathy, Bea, Stephen, Brian, Dot, Lon, and Danielle

CLOS goals:1.      Continue to enhance and improve communication

2.      Foster small groups

3.      Encourage other ministry teams to embrace “outreach” as a core mission

The current calendar of upcoming 2014 events follows: 

Date	Event	Time	Place	Description
16 Nov	Soup and games	After worship	Watkins	Eating and playing
1 Dec	Mail advent activities			Inform members and friends of  members about advent activities

 

The DRAFT, preliminary calendar, for planning purposes, of upcoming 2015 events follows: 

Date	Event	Time	Place	Description/notes
Feb 17	Shrove Tuesday	Evening	Church	Eat pancakes alternate to Fat Tuesday
March 18	International potluck			Meet and greet new members
April 5	Easter Eggs	After worship	Church lawn	Also schedule egg stuffing, maybe have an event on the Saturday prior
May	Mother’s day and graduation	After worship	Jones	Provide gifts to graduates and cake to recognize mothers during fellowship hour
June	Movie night
June 21	Father’s day	After worship	Jones	Cake
July 12	Ice cream social			Ice cream and toppings
Aug 9	Blessing of backpacks	During worship		Deacons event supported by CLOS (exact date TBD by deacons)
Aug 28	White Sands full moon night			Picnic at dunes; Reservations the 14th
Sept	Family hike
Oct 31	Trunk or Treat	6 – 8 pm	Front and parking lot	Saturday so time for big event; alternative to Halloween
Nov	Soup and games

 

1.      Trunk or Treat Retrospective:

a.       What went right:

a.       Food, and all 400 hot dogs were given out

b.      New location at west parking lot was better

c.       Great congregational support

d.      Music

e.       Better lighting

f.       All booths were popular (golf, fishing, photos, frame making, dia de los muertos, jumping balloon, cookies, costume contest)

g.      Bibles given out (but we did not give all of them out, still have 2/3 remaining)

b.      Areas for improvement:

h.      Fix lights near south Narthex

i.        Fix popcorn machine (microwave popcorn was popular, but not optimum)

j.        Could have a couple of new booths, will make booth suggestions to encourage this

k.      Start time at 5 was too early, suggest start time of 6 next year

2.      Designated funds for outreach (approximately $3000)

a.       Portion was spent on buying bibles, better Trunk or Treat advertising, and enhancements to Trunk or Treat

b.      Mail out advent activities to members and for members to forward to friends

c.       Enhanced advertising for advent

d.      Other ideas – still percolating

3.      Soup and games

a.       Set up at 9 am

b.      Clam chowder, corn chowder, sausage & veggies, posole, chicken chowder, broccoli and cheese, ham and potato, gumbo

c.       Plan to serve at least 75 people total

 Submitted by: Lon Anderson