Congregational Life and Outreach Support (CLOS) Ministry Team Minutes

October 13, 2015

In attendance: Stephen, Judith, Bea, Kathy, Lon, Brian, Dot, Deborah, Sheila, and Dutch

CLOS goals:

1.      Continue to enhance and improve communication

2.      Foster small groups

3.      Encourage other ministry teams to embrace “outreach” as a core mission

The current calendar of upcoming 2015 events follows: 

Date	Event	Time	Place	Description/notes
Oct 31	Trunk or Treat	6 – 8 pm; setup starting 4:30 or earlier	Front and parking lot	Saturday so time for big event; alternative to Halloween
Oct 24, Nov 21, and Dec 12	Sell cookbooks at Farmer’s Market	8:30 am – 1 pm	Downtown mall	Like it says right there in the event title
Dec 6	Soup & games	After worship	Fellowship hall	CLOS makes soup for the congregation and we play board games or card games

 

1.      Retrospective review on hiking trip: great weather, good hikes.  Three families were represented. 

2.      Retrospective on metro maps: we received the maps and our ad looks good, right there on the front page.  Extra maps will be passed out to visitors and as opportunities arise.

3.      Trunk or Treat Assignments:

a.       Arrange for a bounce house.  Lon – done

b.      400 hot dogs.  All-beef instead of the mysterious type. Kathy

c.       300 cookies and ask for cookie donations from the congregation to be delivered the day before, Oct 30. Let Linda know that the office will be the drop-off location. Lon – advertise in Sunday bulletin and Good News - done

d.      Ask Sorority for volunteers to help out with crafts. Will order craft making kit activity.  Stephen – asked sorority but has not yet received feedback

e.       Condiments and nacho making ingredients.  Kathy

f.       Contact Korean and Spanish congregations about manning a table or participating in event. Stephen – will email

g.      Procure frosting and sprinkles for cookies. Bea

h.      Costume judges. Dot will asked Dinah to help and she agreed.  Lon and Sheila will help Dinah.

i.        Photographer.  May need to skip because photographer has medical problem.  Bea will try to find alternate printer and Stephen will talk to Natassja about being the photographer.

j.        Praise band coordination.  Lon – done, Praise Band is a go!

k.      Coordination with other groups that want to have a table. Pass around a sign-up sheet at the session meeting. Stephen

l.        Announcements and advertising.  Sheila – ad for LC bulletin, Lon will make congregational announcement on Sunday 18^th and Stephen will make the announcement on the 25th

m.    Banners. Lon will put them up on the 18^th – done on the 14th

n.      Sunday bulletin sign up form for volunteers. Lon – will work with Linda to get it in the next two Sunday bulletins - done

o.      Popcorn. Rob and Deb will get together with Carl to check out popcorn machine operation

p.      Call Rusty to see if he would cook dogs (Bea-)

q.      Recommending 4:00 pm setup or earlier if possible. 

r.        Move tables and chairs into Narthex area on the morning of Oct 31 10 am.  (Stephen, Lon, Brian)

s.       Make flyers with FPC kids’ programs to put into trunk or treat bags – Judith

t.        Help with lock-up – Judith

u.      Set up lighting – Lon

v.      Youth raffle and quilts – Norm Story asked the team if CLOS approved and we did

4.      Cookbook report:  Dot, Brian, and Dutch will sell cookbooks at Farmer’s market on Oct 24^th. Deborah has pop-up tent to use. Lon ordered banner.

5.      Soup and games was added to the calendar.  Stephen will contact Linda to make sure it gets on the calendar. Stephen will cook clam chowder to the best of his ability.

6.      Lloyd Kirschenmann offered to help with a picture directory update. We agreed to discuss his proposal over email.