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FIRST PRESBYTERIAN CHURCH (U.S.A.), LAS CRUCES, NM

STATED SESSION MEETING

TUESDAY, DECEMBER 15, 2009

The Moderator convened the meeting at 7:00 PM. Charlie Yaryan of the Buildings and Grounds Committee provided the opening prayer and meditation.

Elders present: Bill Brady, Alex Burr, Carl Connor, Larry Felhauer, Blaine Goss,   Donna Mathis, Wayne Maley, Jacque Parks, Bob Paul, Joan Rawson, Greg Temple, Marsha Topley, and Charlie Yaryan.

Elders excused: Carissa Brealey-Rood, Gena Breck, Susan Grandle, Florence Hamilton, and Mary Kammann,

Guests: Rusty Smith, Deacon’s Moderator; Richard Paul, Jim Parks, Jerry Grandle, and Martha Mitchell members of the incoming class of elders.

Establish Quorum: The Clerk established that a quorum was present. 

Approval of Agenda: The agenda was approved as submitted.

Examination of the incoming class of elders: The motion to extend the “privilege of the floor” to the incoming elders was made, seconded, and passed. The examination of the new elders started with the outgoing elders offering advice and describing significant events during their time on the session. The incoming elders then described their concerns and hopes for their period of service. The motion to sustain the examination of the new elders was made, seconded, and passed. The ordination and installation of the new elders will be on Sunday, January 10, 2010.

Pastor’s Report: Due to the importance of having a budget in place, the new moderator of the Administration committee will work with the outgoing to finalize the budget and establish the date for presentation to the Church membership. It is customary to present the pastor’s terms of call at this same time.

The session needs to appoint two commissioners to Presbytery for 2010 and in response; Alex Burr and Steve Loman were re-elected.

Clerk’s Report:  The Clerk requested and received approval to remove Mr. Thomas Gaines (#4595) from the Church roll due to his death.  The Clerk said that the Per Capita assessment for 2010 is $25.90.

Communion was served to 260 worshipers on December 6, 2009.  

Approval of Minutes: The minutes of the Stated Session Meeting on November 17, 2009 were approved as submitted.

Correspondence: On December 7, 2009 a letter from Presbytery was received reminding the session that they have the opportunity to send two commissioners to Presbytery meetings in 2010.

Committee Reports:

It was requested to take reports out of their normal order to allow some elders the opportunity to attend a program in the sanctuary. The request was approved.

Christian Education: Written with a request for approval of the High School youth to travel to and from the Annual High School Ski Trip on January 22-24, 2010 under the supervision of Mark Hellman and chaperones. This was approved.

            Deacons Report: Verbal. The deacons committee on the handicap van has a

recommendation to be presented to their board and it will be coming to the  session soon thereafter.

Buildings and Grounds: Verbal with no action items.

Congregational Life and Outreach: No report.

Missions: No report.

Music and Worship: Written with a request for session approval of the Concert

Series Program and the first two events with offerings to be received to help cover expenses. The request was approved.  The committee requested to meet with the Administration committee to work on clarifying procedures for scheduling events, facilities, etc.

Nominating Committee: no report required.

Administration: Presented a draft proposed budget for 2010 and received approval to have a budget meeting on January 5, 2010 at 7:00 PM in Jones Hall with committee moderators and the administration committee. Discussed input received on proposed revisions to Church By-laws which will be reviewed and revised by next administration meeting on January 12, 2010 so they can be presented to session on January 19, 2010.

Financial Report for November 1 – November 30, 2009

                                                Budget for 2009 - $560,790.00

Nov (Actual)     Nov (Budgeted)          YTD (Actual)             YTD (Budgeted)

Income    $40,745.59             $26,283.06          $394,189.53          $289,113.58

Expense $35,327.74             $45,783.52               $421,227.03          $524,195.98

Phase One Principal $85,000

Omnibus Motion to receive all Committee Reports and accept Financial Report: Approved by consent.

Old Business: None

New Business: Two elders were elected by the session to serve on the nominating committee and they are Charlie Yaryan and Jerry Grande. The Church Officers retreat will be February 13, 2010 and the Annual Meeting and Congregational meetings will be February 28, 2010.

The next Stated Session Meeting will be Tuesday, January 19 at 7:00 PM. The Christian Education committee will be responsible for opening prayer, meditation, coffee and snacks.

Adjournment: Rev. Story adjourned the meeting with prayer at 8:20 PM.

___________________________            __________________________     _____________      

Stephen F. Hardin                          Rev. Norm Story                          Date Approved

Clerk of Session                         Moderator

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Last update 2010-04-04 22:20:03