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FIRST PRESBYTERIAN CHURCH (U.S.A.), LAS CRUCES, NM

STATED SESSION MEETING

FIRST PRESBYTERIAN CHURCH (U.S.A.), LAS CRUCES, NM

TUESDAY, JUNE 15, 2010

 The Moderator convened the meeting at 7:00 PM. Jerry Grandle of the Buildings and Grounds Committee provided the opening prayer and meditation.

 Elders present: Gena Breck, Alex Burr, Gene Christensen, Carl Connor, Larry Felhauer, Blaine Goss, Jerry Grandle, Florence Hamilton, Martha Mitchell, Jim Parks, Richard Paul, Joan Rawson, and Greg Temple.

 Elder excused: Bill Brady, Carissa Rood, Wayne Maley, and Charlie Yaryan.

 Guest: Rusty Smith, Deacon’s Moderator; Raul Ernesto “Ernie” Armendariz and his parents Eddie and Corina Armendariz

 Establish Quorum: The Clerk established that a quorum was present. 

 Approval of Agenda: The agenda was approved as submitted.

 Reception of New Member: Ernesto “Ernie” Armendariz was introduced to the session although most knew Ernie as a member of the youth program already. The elders present introduced themselves and explained what membership in our Church means to them individually. Ernie described what he has learned in the communicant’s class and then described what he’s experienced and why he wanted to become a member of the Church. It was moved, seconded, and approved to have Ernie become a member of the Church. He will be presented to the congregation on Sunday, June 20, 2010 with Elder Blaine Goss assisting Rev. Story in Ernie’s presentation.

 Pastor’s Report: Rev. Story started his report by encouraging all present to try and come by and experience what’s going on at Vacation Bible School. Attendance is off a little from last year but there are many new children attending this year.

 He was pleased to announce that the new Regional Presbyter has been installed and is beginning her duties.

 Clerk’s Report:  The Church staff continues the mailing of letters to Church members eligible to be placed on the in-active roll or removed from the roll.

 In accord with Section G-10.0302(3) of The Book of Order, the Clerk of Session requested and received approval to place Allen D. (#4607) and Terri (#4608) Hoffman; Jerry (#3674), Margaret (#3675), and Karen (#4176) Swaim; Randy Thornley (#4515); and Annembom Tumban (#4631) on the in-active roll.

 In accord with Section G-10.0302b.(7) of The Book of Order, the Clerk of Session requested and received approval to remove Dayton (#4509), Deani (#4445), Ernest (#4432), and Virginia Durant (#4374); Art (#4263) and Linda (#4264) Garcia; William Gleason (#4502); and Elisa Poling McGuire (#4383) from the in-active roll and Church membership roll.

 The Clerk also requested and received approval to remove Tiffany Daniels (#4563) from the Church roll at her request.

 Communion was served to 226 worshipers on Sunday, June 6, 2010.

 Approval of Minutes: The minutes of the Stated Session Meeting on May 18, 2010 were approved as submitted.

 Correspondence: The Clerk of Session received no correspondence to report on.

 Deacon’s Report: Written with no action items.

Committee Reports:

Administration: Written with no action items but presented a draft on transfer of stocks. All actions were tabled until Fall session meetings begin.

Buildings and Grounds: Written with no action items.

Christian Education: Written with approval requested for the following activities:

1.      For the High School youth to participate in a work-camp mission trip to Cortez, Colorado during July 4 – 9, 2010. The mission trip will be facilitated by Mark Hellman, chaperones, and Youth Works INC. The mission trip involves travel to and from by use of a Church van and trailer.

2.      For the Mid-High youth to participate in a work=camp mission trip to Austin, Texas during July 24-30, 2010. The mission trip is facilitated by Mark Hellman, chaperones, and Group Magazine. The mission trip involves travel to and from by use of a Church van and trailer.

3.      For the youth to hold a car wash on July 17, 2010. Format to include pre-selling tickets for the car wash as well as day of donations.

4.      For a youth lock-in and painting on August 13 and 14, 2010 providing

Coordination with Church calendar reveals no conflict.

5.      A Parents Night Out for those with pre-schoolers through 10 year olds from 5-10 PM on August 27, 2010.

6.      Have a Youth Bake Sale after Church Service on August 8, 2010.

Approval for the above activities was given by the session.

Congregational Life and Outreach: Verbal with no action items. There are currently seven couples signed up for the renewal of their vows. It was suggested that the committee try to get congregational involvement in the fellowship hour following Church services.

Missions: Written with a request and approval received to give 40% of the Pentecost Offering to the Spanish congregation for the benefit of their children.

Music and Worship: Written with no action items.

Nominating Committee: Verbal and work is in progress on filling the two vacancies. At this time Mrs. Corrina Armendariz has agreed to be nominated for the deacon’s position and hopefully the elder’s nominee will be named soon.

 Financial Report for May 1- May 31, 2010

                                                 Budget for 2010 - $ 456,208.91

 May (Actual)     May (Budgeted)         YTD (Actual)      YTD (Budgeted)

Income               $33,612.12                  $29,731.00               $196,235.84           $147,655.00

Expense             $31,907.78                   $38,446.56              $174,324.68          $189,620.30

Phase One Principal $85,000.00

Omnibus Motion to receive all Committee Reports and accept Financial Report: Approved by consent.

 Old Business: Alex Burr gave a brief update on the columbarium project with work underway and the niches are being ordered with estimated delivery of 6-8 weeks.

 The Deacon’s bus shelter design is finished, the building permit has been received, and a contractor has been chosen.

 New Business: Alex Burr’s comments by e-mail on the Foundation will be coordinated with the Administration committee.

            The next Stated Session Meeting will be Tuesday, August 17, 2010 at 7:00 PM. The Christian Education committee will be responsible for opening prayer, meditation, coffee and snacks.

 Adjournment: Rev. Story adjourned the meeting with prayer at 7:55 PM.

 ___________________________      __________________________     _____________      

Stephen F. Hardin                               Rev. Norm Story                             Date Approved

Clerk of Session                                  Moderator

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Send comments, suggestions, and requests to Alex. F. Burr or send e-mail to aburr @ aburr.com.
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