ADMINISTRATION MINISTRY TEAM

Minutes for meeting of September 8, 2009

Present:  Mary Kammann (Moderator), Carl Connor, Joan Rawson, Mike Bartholomew

Excused: Ken Osborne and Winnie Quinzi. 

 The meeting was briefly attended by Susan Grandle during the discussion of the CE coordinator position and Salt & Light..

 ·        Meeting called to order a 7 p.m.

·        Mary opened the meeting with a Bible reading (Acts, Chapter 1) and prayer.

 Old Business

 ·        Carl is working on staff personnel evaluations.

·        Carl noted that an application to First American Bank for a church credit card is still in process.  One of the things that the bank asked for was documentation of 501 (3c) registration.  Carl noted that IRS Regulations do not required for churches to register for this and that being a church makes us as legitimate as a registered agency in the eyes of the government.  This request is not holding up the processing of the credit card application.

 New Business

 ·        The Admin Team was following up on a request from the Christian Education Ministry Team to find a way to fund a part time CE program coordinator.  All present agreed that this position is urgently needed for a crucial ministry of the church even though there is a very tight budget this year.  The duties of this position are temporarily being handled by a volunteer.  A motion was made to allow the CE Team to hire a person at no more than $15/hour, no more than 20 hours per week, and with no benefits. In order to find the funding to jump start the immediate hiring of this position, Carl proposed using proceeds from the sale of some Wells Fargo stock that was an undesignated gift to the church.  The motion was approved by all.

·        There was a short discussion on the Bruce Griffin contact, where he donated his house to the church with rental proceeds after expenses to be provided to Bruce until his death.  A checking account for all monies related to this rental has been set up at our bank, with Carl Connor and Charlie Yaryan (in their capacity as 2010 Admin and Bldgs. & Grounds Team Moderators) as account administrators, both of them and Jim Parks are designated as authorized check signors.  Jim Parks has already leased the house after Charlie Yaryan arranged for some minor repairs and carpet replacement to done to it.  The lease has a $500 refundable deposit and rent is $750 per month, with a discount of $75 for paying the rent on or before the first of the month.  Carl is investigating insuring the house with Church Mutual as Bruce’s present insurer will not insure a house owned by a corporation.  The idea of keeping the insurance policy in Bruce’s name after the property title was transferred to the church was deemed an unacceptable business practice.

·        Carl passed out the church bylaws to be reviewed by the Admin Team and to be discussed at the October meeting.  These have not been updated since 1988.  In practice we really don’t need by laws since we use the Book of Order for guidance, but our Corporation charter from the State of New Mexico requires us to have bylaws. This document is not in electronic format and Carl will try to scan it so it can be emailed to Team members not present at tonight’s meeting.

·        There will be a meeting on Friday of next week to discuss networking the office computers.

·        [Susan Grandle joined the meeting briefly to be advised of the Admin Team’s approval to hire a PT CE coordinator and to obtain Salt and Light scholarship figures.]

·        Joan noted that a couple in the congregation had donated money in previous years to the Foundation.  Regrettably this did not get deposited to the Foundation Account and the Admin Team, in unanimous agreement, is working with the donors to rectify this mistake as per the donor’s new wishes.  Once we have direction from the donors, we will direct the Financial Secretary In writing to make the proper movement of these funds.

·        The Admin Team approved a motion to empower Joan Rawson to seek out assistance, possibly from members of the congregation, in an informal accounting review (not audit) of the church’s books to help us determine whether changes we are making are on the right track.  Joan will come back to the Admin Team with some suggestions and possible costs.

 Mary announced that she would be leaving Las Cruces to move closer to her daughter in Nevada.  Her house is on the market and she will move when it is sold.  She will continue to serve in her current position until she moves, which might be before her term expires in December.

 Carl had to leave for another engagement at 8:20 p.m. Meeting adjourned 8:21 p.m. following a prayer by Joan.

 Next regular meeting is October 13, 2009, at 7 p.m.

Session meeting is September 15, 2009, at 7 p.m.

 n      Respectfully submitted by Mike Bartholomew

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Last update 2009-09-19 22:07:18