|
First Presbyterian Church
|
GO TO: Home | Publications | Minutes | Staff | Beliefs | Missions | Music | Education | Fellowship | Officers | Links |
Administration Ministry Team
Minutes for meeting of February 9, 2010
Present:
Carl Connor, Gene Christiansen, Joan Rawson, and Ken Osborne., Gene
Christiansen; Carl Connor; Excused:
Mike Bartholomew and Mel Parish. Pastor
Norm Story and Michelle Osborne joined later for a discussion about desired
Salt & Life program financial information changes.
2) 2010 Financial Status:
We reviewed our 2010 financial status as shown in the
We also agreed that the Total Income and Expenses to date should be shown in
a box on the 1st (Income) page of the report in addition to its
normal summary location on page 5, after the Congregational Life expense
summary. If any Ministry Team
needs a specific report change, please notify the Administration Ministry
Team Moderator and we will work with you to get you what you need.
3. Discussion of FY2010 budget:
The FY 2010 budget was discussed briefly to acknowledge our thanks to
Wayne Maley, Music and Worship Ministry Team Moderator, who pointed out that
we had included that they had wanted eliminated.
This change reduced their budget to $17,450, the approved budget
decreased from $458,232 to $456,208.91, and the projected budget deficit
decreased to $10,683.91.
Ratification of this change is a Session Action Item.
4. Discussion of informal accounting review:
We discussed the status of the informal accounting review of the
Church and the Foundation’s books by John Grant, Nancy Cox, and Joan Rawson.
They have reviewed financial data as far back as 2001, with
particular emphasis on 2007, 2008, and 2009.
It has resulted in the restructuring of our bookkeeping practices to
ensure, wherever possible and practical, that Foundation funds are not
co-mingled with Church funds.
John has worked very hard to produce accurate reports for the 2009 Cash
Assets and Liabilities of the Church’s General Fund, our Durazno Property,
the Deacons, and the Iglesia del Pueblo Church.
He is also working on a Phase one Building Improvement & Debt
Retirement Report. All of these
reports will provide the reader with a clear understanding of these
distinctly separate parts of our overall Church finances and will be
included in the Annual Report.
5. Discussion of Year End
Personnel Reviews:
We discussed the Year End Personnel Evaluations and will complete the
final one on Thursday,
a)
Beverly Briggs had called about a potential conflict between the
previously approved AVANCE, New Mexico Breakfast meeting on Wednesday, 14
April and the Salt & Light dinner later on that day.
Although the Salt & Light dinner is planned as an outdoor event,
Reeves/Watkins hall is viewed as a back-up location in case of inclement
weather.
b)
We approved the request from the Las Cruces High School to use
Watkins and Reeves hall on May 3 through May 12 for their AP Exams as they
have for the past several years.
We agree that this use falls under our Outreach to the Community and
that the students who visit our campus will be more receptive to other
outreach efforts because they are familiar and comfortable with us and our
facility.
2. Request for specific Salt &
Light financial information by Michelle Osborne:
Michelle briefed us on the reasons that she needed information about
significant donors to the Salt & Light program, as well as the reasons that
she wanted to eliminate the detailed breakdown on what donations and income
were received for which specific task.
After some comprehensive discussions about the funding, needs, and
growth of the Salt & Light Program the Ministry Team approved the following
for the S&L Program:
a)
All S&L income received during 2010 will be consolidated and reported
as INCOME and will not be broken down into any sub-category.
This income will be used as necessary to pay all S&L expenses, which
may continue to be broken down into those sub-categories necessary to
manage and control program expenses.
b)
The Bookkeeper will track and report to the Program Coordinator the
names and addresses of all individuals or organizations whose donations to
the S&L program exceed $100.00 so that they may be quietly recognized for
their contributions to the success of the program.
This information will not be shared by the Program Coordinator.
BY-
of
Article I
Name
The name of both the Church Congregation and the Religious Corporation shall be the First Presbyterian Church of Las Cruces, New Mexico.
Article II
Relationship
We hereby declare our acceptance of the Constitution of The Presbyterian Church (USA), hereafter referred to as “The Book of Order”, and recognize our subordination to The Presbyterian Church (USA), her several courts, and particularly the Presbytery of Sierra Blanca or its successor.
Article
Identity
Hereafter the members of the congregation and of the corporation shall be one and the same by identity, and shall be known as the congregation. Hereafter the Session and Board of Trustees shall also be one and the same by identity, and shall be known as the Session.
Article IV
Officers
3.
The Board of Deacons shall normally consist of eighteen duly elected
regular Deacons and may also have one Youth Deacon.
1/3 of the regular Deacons and the Youth Deacon (if approved by the
Session) shall normally be elected each year.
The Youth Deacon position shall be reserved for a member between the
ages of 17 and 20.
a) Clerk of Session
b) Treasurer
Article V
Congregational Meetings
1 Meetings of the Congregation shall be held in the church in accordance with the guidance established by the Book of Order (currently G-7.0300). Congregational meetings will normally be held as follows:
a) A Fall meeting to receive the report from the Nominating Committee, and then to nominate and elect Elders and Deacons, after which a new slate of Nominating Committee members will be elected.
b) An annual meeting in mid-January to mid-February to approve the Pastor’s Terms of Call, and receive the Annual Report. Other business may also be conducted as necessary.
2. Special Congregational meetings may be called according to the requirements of the Book of Order (currently G-7.03002b).
Article VI
Nomination and election of Ruling Elders, Deacons
and Nominating Committee Members
1. Nomination and election of Ruling Elders and Deacons shall be according to the requirements of the Book of Order.
2. A Nominating Committee shall consist of the following:
a) Two (2) Ruling Elders elected by the Session
b) One (1) Deacon elected by the Board of Deacons
c) Four (4) members (not currently members of the Session or Board of Deacons) elected by the Congregation from a list nominated by the current Nominating Committee, and any other persons nominated from the floor.
3. All nominations for office, either from the Nominating Committee or from the floor, shall be of persons who are on the active membership roll of the church, faithful stewards, and who have signified their willingness to fulfill all duties of their office if elected thereto.
Article
Duties of the Session
a) The Moderator will be an ex-officio member of all committees.
b) Committees may co-opt members from the congregation who may be given the privilege of the floor and a full vote within the committee.
c) The chairperson of all committees must be members of the Session, and will normally be the Elder with the most seniority on the committee.
d) The Clerk of the Session shall be an Elder elected by the Session for such term as it may determine.
ATTACHMENT TO ADMINISTRATION
Article VIII
The Board of Deacons
1. The Book of Order describes the duties of the Board of Deacons. The Board of Deacons shall elect a president, secretary and treasurer from among its members.
2. The Deacons normally meet monthly, or as often as they deem necessary to conduct their business.
Article IX
The Treasurer
In accordance with the Book of Order (currently G-10.0401) and the New Mexico Public Regulation Commission the Treasurer shall be elected by the Session. The Treasurer shall monitor the receipt of all funds belonging to the congregation, except those sub-organizations approved by the Session, and shall monitor the expenditures and ensure that they conform to the annual budget as authorized by the Session.
Article X
Annual Financial Review
A financial review will be conducted by a committee as defined in the Book of Order (currently G-10.0401d). The financial review committee shall consist of three members of the Congregation, one of whom shall be the moderator of the Administration Committee.
Article XI
Annual Reports
Annual reports covering the work and activities of all organizations and officers of the Congregation shall be made to the Congregation at its annual meeting and shall be submitted in writing in time to be distributed electronically and in hard copy as required prior to the meeting.
Article XII
Amendments
These by-laws may be amended or repealed by a majority vote of the members present at any Congregational meeting, provided notice of such proposed amendment has been given in writing and by announcement of said meeting as required by the Book of Order.
END
Return to home page
Send comments, suggestions, and requests to
Alex. F. Burr or send e-mail to aburr @ aburr.com.
Technical assistance and net access provided by
zianet.com .
Last update
2010-11-21 22:41:53