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Administration Ministry Team
Minutes for meeting of June 8, 2010
Present:
Joan Rawson, Mike Bartholomew, Gene Christensen; Carl Connor, Ken
Osborne; Absent: Mel Parish.
Pastor Norm Story joined later and was present at the beginning of the
meeting.
·
Building Use Requests:
Carl distributed a draft of the building
use request form with a new fee schedule.
Norm suggested using some of the building use fees to create a fund to
purchase replacement equipment (such as chairs, tables, etc.) for the church.
He noted that the church no longer has enough chairs for some functions
due to chairs “disappearing” or getting worn out.
The Team thought this was a great recommendation.
The Team voted on implementing the proposed request form and fee
schedule.
·
Status of this year’s budget:
As of the close of May, the budget is looking good.
We have recorded $196,235.84 in income and $174,324.68 in expenses for a
net budget income of $21,911.16.
This hopefully sets the church in a good position to stay “in the black” over
the summer months when expenses tend to be higher (for example utilities) and
giving tends to drop as church family and friends go on summer vacations.
·
Discussion of transfer of Wells Fargo stock to the Church Foundation for the
benefit of (FBO) the Church:
It was recommended that the Team consider transfer of the Wells Fargo
Stock to the Church Foundation to have it managed on behalf of the Church.
Because the Foundation has become more active, the consensus was that
this would be a good move. Since
the intent is to manage this stock as an investment rather than cash it out, all
felt that is would be better to leave the role of investment management to the
Foundation and have church deal with managing cash.
Session: A motion was unanimously
approved to recommend the Transfer of the Stock to the Church Foundation to be
managed for the benefit of the church. Carl will draft a letter of request.
·
Adjustments to policy requiring that a Administration Team member be present
during the Monday morning money count and for counting money for special events:
After a brief discussion, it was agreed that this function could be
shared by other church officers, former or present.
Several of these current and former officers, who are knowledgeable of
the money handling process, would be approached to be part of a pool of
individuals qualified to perform this duty.
This way money counting duties can be spread around amongst a larger pool
of people. Carl offered to draft up a proposal as to how this would be set up.
·
The Team discussed the need to find someone with skills in office networks or
file-sharing systems to help the church set up a network for church staff. We
are also interested in getting a file backup system in place.
We are looking to persons with
office networking skills to help us develop at plan for such a network. If there
are any church members or friends that have these skills OR could suggest a
contact, please see an Admin Team member.
Team members will continue to look for someone interested in help us with
this (for example co-workers, “Geek Squad” etc.)
·
There were no new building requests to discuss.
·
There was no other new business to discuss.
·
Committee moderators will meet next month to evaluate the status of the church
budget to date.
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Last update
2010-06-11 22:06:31