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Administration Ministry Team
meeting of
November 9, 2010
·
Discussion
of networking church computers:
We discussed the urgent need to upgrade the computer used for our financial
records and reports as soon as possible. Carl and Joan will pursue
this with input from John Grant.
·
Cost
savings on church insurance:
Carl reported that he had toured Ed Sherrill from Guide One Insurance
Company around our campus and that redacted copies of our current policy
with Church Mutual will be provided to Mr. Sherrill for evaluation and a
cost proposal from Guide One. Guide One was recommended to us by the
Presbytery of Sierra Blanca.
·
Getting a
church credit card that Norm is not responsible for:
Carl presented a copy of the attached Corporate Authorization Resolution
requested by the credit card issuer that services our bank, First American
Bank. After discussion, the Ministry Team voted to present the
resolution, with our recommendation for approval, to the Session for final
approval and certification by the Clerk of Session. The resolution
limits the Church’s liability to a total of $20,000, the same limit we have
with our current provider. SESSION ACTION ITEM
New
Business
·
Review &
act upon new Building use Requests:
1.
Linda’s request to use Reeves/Watkins on Sat. 11/20 that was
previously approved via emails was reverified for the record.
2.
Janet McPherson’s request for The Learning Tree to use
Reeves/Watkins on Thursday, 12/9 from 6 to 8 was approved.
3.
NAMI’s request to use Reeves/Watkins on Saturday 12/18 was
placed on hold for 1 week to allow any church group to submit their request
for that date. Assuming no conflicts, their request will be approved
on Tuesday, 11/16.
Carl
advised the Team that he had distributed preliminary copies of the 2011
Budget work sheets and copies of alternate budget reporting sheets to all of
the other Ministry Teams before the meeting. The alternate budget
reporting sheets are for the review and discussion of each Team so that they
can help us provide the information that they need as they monitor their
spending throughout the year. The preliminary 2011 Budget work sheets
will be updated as soon as Carl gets the Excel spreadsheet data and
transfers it to the worksheets. A projected timeline for developing
the 2011 Budget will be handed out at the Session meeting on 11-16 for
discussion and subsequent agreement.
Bylaw
changes:
Carl presented a copy of the attached Draft proposal for changing the Church
Bylaws to define the relationship between the Church and the First
Presbyterian Church Foundation (FPC Foundation). The proposal includes
both a summary of relevant parts of the FPC Foundation Bylaws and proposed
Church Bylaw changes that will hopefully define our relationship. The
draft was developed with input from both Admin. Team members and Foundation
Board members and was approved by the Team for presentation to the Session
for discussion and approval. SESSION ACTION ITEM
Next Admin
Team meeting is December 14, 2010, at 7 PM.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
DRAFT
The following is
background information from the Bylaws of the First Presbyterian Church of
Las Cruces Foundation, Inc. (hereafter FPC Foundation) that are necessary to
understand the FPC Foundation before considering changes to the First
Presbyterian Church (hereafter FPC or Church) Bylaws that will define the
relationship between the Church and the FPC Foundation.
a.
“The purpose for which this Corporation is organized is stated
in the Articles of Incorporation. This Corporation is to be operated
exclusively to support and benefit First Presbyterian Church, Las Cruces,
New Mexico. The Directors of the Corporation will endeavor to raise
funds and manage those funds for this purpose.”
b.
“Subject to the limitations of the Articles of Incorporation
the Corporation these Bylaws and the laws of the State of New Mexico,
affairs of the Corporation shall be managed by the Board of Directors.”
c.
“All Directors shall be elected by the governing board of
First Presbyterian Church, Las Cruces, New Mexico.”
d.
“An individual Director may be removed from office, with or
without cause, by the vote of two-thirds (2/3) of the full governing board
of First Presbyterian Church, Las Cruces, New Mexico.”
e.
“A vacancy in the Board of Directors occurring for any reason,
including an increase in the authorized number of Directors, shall be filled
by the vote of a majority of the full governing board of First Presbyterian
Church, Las Cruces, New Mexico.”
f.
“The officers of this Corporation shall consist of a
President, one (1) or more Vice Presidents (that number to be determined by
the Board of Directors from time to time), a Secretary and a Treasurer,
each of whom shall be elected annually by the Board from its own
members.”
g.
“Upon dissolution, the assets of the Corporation, after all
debts have been satisfied, then remaining in the hands of the Board of
Directors shall be distributed, transferred, conveyed, delivered and paid
over to First Presbyterian Church, Las Cruces, New Mexico.”
h.
“The governing board of First Presbyterian Church, Las Cruces,
New Mexico, shall have power to make, alter, amend and repeal the Bylaws of
the Corporation.”
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
CORPORATE
AUTHORIZATION RESOLUTION
By:
The Session (Board of Directors) of the First
Presbyterian Church of Las Cruces
200 E. Boutz Road, Las Cruces, NM
88005
Referred to in this document as “Corporation’”
________________________________________________________________________________________________________
I, Stephen Hardin
certify that I am Secretary (clerk) of the above named corporation organized
under the laws of Federal Employer ID Number _85-0113935_ engaged in
business under the trade name of First Presbyterian Church and that
the resolutions on this document are a correct copy of the resolutions
adopted at a meeting of the Board of Directors of the Corporation duty and
property called on 16 November 2010. These resolutions appear in the
minutes of this meeting and have not been rescinded or modified.
Name and title or Position
Signature
Facsimile Signature if used)
A. Norm Story, Pastor________________
X _________________________________ X _________________________
B. Linda Ramirez,
Secretary_________________ X _________________________________
X _________________________
C Mark Hellman, Youth
Specialist____________ X _________________________________ X
_________________________
D Kristine Lambert. CE
Program Coordinator___ X _________________________________ X
_________________________
POWERS GRANTED (Attach one
or more Agents to each power by placing the letter corresponding to their
name in the area before each power. Following each power indicate the number
of Agent signatures required to exercise the power)
Indicate A, B. C,
Description of Power
Indicate number of
and/or D
signatures required
___N/A______
(1) Exercise all of the powers listed in this resolution
____N/A________
___N/A______
(2) Open any deposit or share account(s) in the name of the Corporation
____N/A________
___N/A______
(3) Endorse checks and orders for the payment of money or otherwise withdraw
or
____N/A________
transfer funds on deposit with this Financial
Institution.
___N/A______
(4) Borrow money on behalf and in the name of the Corporation, sign, execute
and
____N/A________
deliver promissory notes or other evidences of
indebtedness
___N/A______
(5) Endorse, assign, transfer, mortgage or pledge bills receivable,
warehouse receipts,
____N/A________
bills of lading, stocks, bonds, real estate or
other property now owned or hereafter
owned or acquired by the Corporation as
security for sums borrowed, and to discount
the same, unconditionally guarantee payment of
all bills received, negotiated or
discounted and to waive demand, presentment,
protest, notice of protest and notice of non-payment.
_A, B, C, D__
(6) Other_USE CREDIT CARD ISSUED TO THE FIRST PRESBYTERIAN CHURCH
_______1_______
WITH A TOTAL CHURCH CREDIT OF $20,000.00 FOR
THE PURPOSE OF PAYING
FOR GOODS AND SERVICES AS AUTHORIZED BY THE
SESSION AND/OR
APPROPRIATE MINISTRY TEAM MODERATORS.
LIMITATIONS OF POWERS
The following are the Corporation’s express limitations on the powers
granted under this resolution.
EFFECT ON PREVIOUS
RESOLUTIONS This resolutions supersedes resolution dated _____N/A______.
If not completed, all resolutions remain in effect.
CERTIFICATION OF AUTHORITY
1 further certify that the
Board of Directors of the Corporation has, and at the time of adoption of
this resolution had, full power and lawful authority to adopt the foregoing
resolutions and to confer the powers granted to the persons named who have
full power and lawful authority to exercise the same (Apply seal below where
appropriate.)
__X_
If checked, the Corporation is a non-profit corporation
In Witness Whereof, I have subscribed my name to this
document and affixed the seal of the
Corporation on 16 November 2010
__________________________
__________________________
Attest by One Other Officer
Secretary
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Last update
2010-11-21 22:09:42