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First Presbyterian Church
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ADMIN MINUTES
11/13/12
Attending: Gene
Christensen, Mel Parish, Austin Breck, Winnie Quinzi, Don Behnke,
Absent: None
Austin opened with
prayer
Status of budget:
-We are spending too much time with overly
complex accounting/reporting around our finances. This is another
request from Admin to simplify your budgets when you submit them.
Remember that the more lines, accounts, designated, non-designated,
subaccounts, bank accounts…we have the more work it is for our
bookkeeper to keep track of.
-Here is an example of what we would like
to see - Admin would like to consolidate the following accounts:
B&G Major Renovations $86,583.64 ($30,216
still due from the foundation)
B&G Major Repairs (Phase 1) $10,574.43
-Budget meeting for first week of
December. Moderators need to have these suggestions ready for this
meeting so we can consolidate BEFORE we write next year’s budget. Please
be prepared with accounting consolidation suggestions as well as have a
tentative budget written with 10% less in spending then 2012.
Staff evaluations:
-This is a reminder to all committee
moderators that staff evaluations are due to Norm by 12/1/12. Anyone
needing forms or direction on what needs to be in these evaluations
should direct questions to Norm.
Stewardship:
-Pledges as of 11/19/12 are almost
$280,000. With this in mind, Admin is still forecasting an operating
budget down 10% for next year (CG income). We will reevaluate as more
info becomes available, but budgets should be written with this in mind.
Consolidation of Church Records:
-It has come to Admins attention that
there is a need to go through our old records that are piled throughout
the church and organize and/or dispose of these records. Winnie has
agreed to take this project on after the first of the year. Norm will be
the resource for church documentation and John Grant has volunteered his
expertise for any financial records. Anyone wanting any input or wanting
to help on this project is asked to contact Winnie for more information.
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Send comments, suggestions, and requests to
Alex. F. Burr or send e-mail to aburr @ aol.com.
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Last update
2012-11-21 21:23:19