STATED SESSION MEETING

TUESDAY, SEPTEMBER 15, 2009

 The Moderator convened the meeting at 7:00 PM. Alex Burr of the Missions Committee provided the opening prayer and meditation.

 Elders present: Bill Brady, Carissa Brealey-Rood, Gena Breck, Alex Burr, Carl Connor, Larry Felhauer, Blaine Goss, Susan Grandle, Florence Hamilton, Wayne Maley, Jacque Parks, Bob Paul, Joan Rawson, Greg Temple, Marsha Topley, and Charlie Yaryan.

 Elder Absent: Mary Kammann

 Elder excused: Donna Mathis

 Guest: Mrs. Francis Johnson, new member applicant.

 Establish Quorum: The Clerk established that a quorum was present. 

 Approval of Agenda: The agenda was approved as submitted.

 Reception of New Member: Mrs. Francis Johnson (#4729) verified her request to join the Church. The elders introduced themselves and described what the Church has meant to them personally. Then Mrs. Johnson shared her personal experiences and said she would be joining by Letter of Transfer from Saint Paul’s Methodist Church in Las Cruces, NM. The clerk of session read Section G-5.0102, Membership as Ministry from the Book of Order. The elders voted to receive Mrs. Johnson into the Church’s membership. She will be presented to the congregation on September 27, 2009. 

Pastor’s Report: Rev. Story as a member of the Synod’s Budget and Finance discussed some of the happenings particularly in view of consolidation of some of the efforts of the two New Mexico Presbyteries. The per-capita amount is being proposed to Presbytery to be raised a dollar. Camp Chimney Springs is under contract to be sold.

 The session was asked by Rev. Story of how they are helping our Church grow?

 The Shepherd program was again emphasized and Rev. Story offered some suggestions on what the Shepherds could do when they experience difficulties with their assigned member.

 He encouraged the elders to become involved in the Discipleship program and help set the example for the other Church members.

 He closed by encouraging all present to try and bring in a new member and suggested they use the Visitor and Guest List. He admitted the list needed to be reviewed and rewritten to be more accurate.

  Clerk’s Report:  The Clerk presented member Bruce White’s letter of August 31, 2009 on clapping during service. After much discussion the clerk was requested to write a response to Mr. White advising him the session would be exploring the various facets of this topic.

 Communion was served to 179 worshipers on August 2, 2008 and 210 worshipers on September 6, 2009

 Approval of Minutes: The minutes of the Stated Session Meeting on August 18, 2009 and the Called Session Meeting on August 23, 2009 were approved as submitted.

 Correspondence:

a.       August 21, 2009 – Letter from Director of Mayfield High School Choirs requesting use of sanctuary – Administration committee.

b.      August 31, 2009 – Letter from church member on clapping during worship services – Session.

Deacons Report: Written with no action items for the session.

 Committee Reports:

Administration: Written with no action items

Buildings and Grounds: Written with no action items but Bob Paul said there was a lot of work available for volunteers.

Christian Education: Written with no action items.

Congregational Life and Outreach: Written with no action items.

            Missions: Written with no action items but Alex Burr did request time for Minute

            For Mission on September 27, 2009 which was approved.

Music and Worship: Written with no action items.

Nominating Committee: They have been meeting and are making progress and currently only need two names for elders. 

Financial Report for August 1 – August 30, 2009

                                                Budget for 2009 - $560,790.00

Aug (Actual)     Aug (Budgeted)          YTD (Actual)         YTD (Budgeted)

Income               $37,396.11          $26,283.05               $290,996.56            $210,264.40

Expense $36,105.44           $45,783.29               $309,597.91            $386.845.42 

Phase One Principal $85,000.00

Omnibus Motion to receive all Committee Reports and accept Financial Report: Approved by consent.

 Old Business:

a.       Administration committee will have the recommendations for the Church By-Laws at the October 20, 2009 session meeting.

b.      The columbarium committee requested and received approval to continue their efforts.

 New Business: None

The next Stated Session Meeting will be Tuesday, October 20, 2009 at 7:00 PM. The Music and Worship committee will be responsible for opening prayer, meditation, coffee and snacks.

 Adjournment: Rev. Story adjourned the meeting with prayer at 8:20 PM.

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Send comments, suggestions, and requests to Alex. F. Burr or send e-mail to aburr @ aburr.com.
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